Job Summary:
The Assistant to the Bookkeeper plays a vital role in supporting the mission of St. Louis Catholic Church by ensuring responsible stewardship of the parish's financial resources. Reporting directly to the Accounting Manager (Bookkeeper), this position provides accurate and timely financial processing, contributing to the effective management of the generosity entrusted to the parish. Success in this role requires exceptional proficiency in office applications, including QuickBooks Desktop Enterprise, as well as outstanding customer service skills to support the parish and school in a dynamic, fast-paced environment. Familiarity with Catholic parish or school settings is a plus, as the role contributes to the administrative ministry of St. Louis King of France Catholic Church and School.
Ministerial Character
The Pastor is the visible principle and foundation of unity in the Parish of St. Louis Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.
Positions employed at St. Louis Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
Essential Job Duties
- As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Louis Catholic Church in both your professional and personal life.
- Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
- Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
Financial Operations:
- Prepare, record, and document all bank deposits for the parish and school, including school receivables, ensuring detailed accounting for the Accounting Manager and supporting the stewardship of parish resources.
- Organize and track receipts for credit and debit card expenses.
- Maintain digital records of invoices, deposits, expenses, and reports, ensuring proper filing and accessibility.
- Coordinate accounts receivable and payable activities with the parish and school offices.
Administrative Support:
- Process vendor orders for supplies and services in accordance with parish purchasing policies, ensuring resources are used responsibly and effectively.
- Assist in coordinating storage and destruction of accounting files per Diocese of Austin retention policies.
- Collaboration and Communication:
- Work closely with the Accounting Manager, Principal, and COO to ensure adherence to financial protocols and to foster collaboration that supports the parish's mission of evangelization and community building.
- Provide support for special projects and tasks as assigned by the Accounting Manager or COO.
