Ministerial Character

The principal is the visible foundation of the school which the Bishop has entrusted to the principal. The principal makes Christ's mission present and enduring in the school. In order to fulfill this mission, the principal employs suitable, chosen collaborators. The principal shares with them Christ's mission and entrusts various responsibilities to them.

Positions employed in the school help to extend the ministry of the principal in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the principal in the performance of the principal's ministry and thereby engages in ministry for the Church.

Job Summary

The Administrative Assistant fulfills the mission of the Catholic School by providing general organizational support within the framework of the school's philosophy, organization, and policies. The Administrative Assistant serves as the assistant to the principal by supporting the administrative needs of the principal and assigned office duties. The Administrative Assistant has decision-making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.

Essential Duties

Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Maintains confidentiality regarding school matters
Provides comprehensive secretarial duties for the principal and school office
Supports the principal in the preparation of documents, reports, and correspondence
Supports the principal in their work with the Board, Personnel, facilities, vendors, and volunteers
Assists in maintaining the principal's and school's main calendar
Maintains current and accurate records according to school policy
Meets staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits
Maintains a work schedule that maximizes availability to the school, students, and staff
Serves as a professional representative of the principal and school
Communicates effectively with those in the school community
Collaborates with peers to enhance the work environment and support organizational planning

Knowledge, Skills and Abilities

Knowledge of basic teachings of the Catholic Church
Knowledge of Microsoft Office applications
Knowledge of use of office equipment
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skills in handling multiple tasks simultaneously
Skills in organizing and relating information in an understandable format
Skills in job appropriate technology
Skill in critical thinking and planning

Minimum Qualifications

Education:

High School diploma or equivalent

Experience:

Experience as a secretary or administrative assistant

Certifications and Training

Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

St Ignatius Martyr Catholic School

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Administrative Assistant