Job Summary

The Receptionist/Administrative Assistant fulfills the mission of the Catholic school by assisting with general office work and serving the needs of students, parents, and staff. In keeping with school policies, the receptionist/Administrative Assistant has decision-making responsibilities within essential job functions. The position is hired and evaluated by the principal.

Ministerial Character

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.

Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Essential Duties

Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Maintains confidentiality regarding school matters
Supports office needs by serving as a receptionist for the school, escorting students and visitors, covering the telephone, and volunteering sign-in.
Provides administrative support in maintaining health files, tracking student attendance, ordering supplies, coordinating with lunch vendors, maintaining student records, and providing general admin support.
Serves as contact for sick students, maintains medication records, and emergency contact info
Maintains accurate attendance and lunch records
Maintains current and accurate records according to school policy
Communicates effectively within the school community
Meets staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits
Maintains a work schedule that maximizes availability to the school, students, and staff
Collaborates with peers to enhance the work environment and support planning
Supports the distribution of school orders and inventory when received

Knowledge, Skills, and Abilities

Knowledge of the basic teachings of the Catholic Church
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job appropriate technology
Skill in critical thinking and planning

Minimum Qualifications

Education:

High school diploma or equivalent

Experience:

None required

Certifications and Training:

Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Working Conditions

Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to work a minimum of a full school day
Required to work in standard classroom and school conditions

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.

Juan Diego Catholic High School of Austin Texas

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School Receptionist/Admin Assistant