Position Summary: The HR Coordinator provides clerical support to the HR Department. Primary responsibilities include administrative functions such as mailings, faxing, filing, and copying; payroll and data entry; completing assigned special projects and assisting HR Department with various departmental projects; and handling other clerical duties of the HR Department as assigned.
Classification: Exempt
Reports To: HR Specialist
Essential Job Functions:
Payroll
- Ensure timely and accurate processing of payroll changes.
- Interpretation and implementation of all personnel policies with pay transactions.
- Prepares and maintains accurate transaction records and reports.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Enter all relevant salary increases, new salary scale rollouts
Benefits Administration
- Keep up to date with pending enrollments for new hires and open enrollment changes
- Serve as primary day-to-day contact at the diocesan level for all insurance carries and broker
- Assist new hire with benefits enrollment and/or pass to pertinent HR staff member
- Audit monthly medical insurance premium invoices
Administrative Duties
- Maintain documents on the Office of Human Resource’s website
- Assist with onboarding and offboarding paperwork for diocesan employees
- Coordinate with IT and Hiring Managers to get new hire technology setup
- Schedule orientation meetings for new hires
- Respond to employment verification requests
- Schedule quarterly meetings with Principals and Bookkeepers
- Redirect HR related calls or distribute correspondence to the appropriate team member
- Respond to email and phone calls in a timely manner
Reporting
- Gather data for OSHA reporting, create postings, and post in the office
- Utilize ADP reporting to submit EEOC reporting on a yearly basis
- Download 403 plan deferral changes from Empower and accurately enter into payroll on a weekly basis
Relevant Events that Require Data Reporting:
- Compile and provide spreadsheets, ensure accuracy
- Submit check requests, address envelopes, prepare and distribute envelopes
HR Training programs
- Prepare presentations and materials, conduct training presentations
E-Verify Administration
- Complete E-Verify process with 1SF and PAS new hires
- Instruct locations on E-Verify requirements and assist with questions/problems
- Conduct E-Verify Audits regularly
Assigned Special Projects
- Complete assigned special projects and assist with various departmental projects. Perform other miscellaneous duties as required by the job
Education Requirements/Position Qualifications:
- Practicing Catholic in good standing with the Church
- Experience with administrative duties: calendaring, inbound and outbound calls, greeting visitors, meeting minutes, and emails
- Proficient with creating and constructing Excel reports
- Proficient with payroll and HRIS software
- Proven success with learning new software
- Ability to analyze and implement personnel policies
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
Preferred:
- Experience with recruitment, payroll, EEOC, and OSHA reporting
- VLookups and similar formulas in Excel
Working Conditions/Physical Requirements: This position requires standing, walking, sitting, talking, hearing, using hands, using feet, climbing/balancing, stooping/kneeling/crouching/crawling, reaching above shoulders, and tasting/smelling at least 1/3 of the time. This position requires that you will lift up to 10 pounds at least 1/3 of the time.