The Finance Secretary is responsible for supporting all aspects of parish and school finance, including but not limited to, accounts payable and receivable, reporting, processing, and budgeting. The Finance Secretary reports to the Parish Pastor and the school’s Office Manager, and works closely with all parish and school staff, and the parish Finance Council. The Finance Secretary regularly interacts with diverse members of both communities. The finances of the parish and school are distinct from one another and maintained uniquely. The Church of the Nativity and Nativity School staff work cooperatively, diligently, and enthusiastically to support all parishioners, families, and students in the mission of the Catholic Church.
Classification: Non-exempt. Full time, 35 to 40 hours a week, benefits eligible
Reports to: Church of the Nativity Pastor and Nativity School Office Manager
Responsibilities & Duties:
· Proficiency with school and parish financial accounting systems and records database management systems.
· Accounts Payable: verify, code, and input invoices. Prepare and process payments, including reimbursement requests and vendor payments.
· Accounts Receivable: process cash receipts, including posting bank deposits, reconciling errors and posting to the general ledger using Sylogist Accounting software.
· Reconciliations include, but may not be limited to, banking, credit card, and sales and use tax reconciliations and reporting processes in required reconciliation and reporting schedules.
· Financial Reporting: prepare and present monthly, quarterly, and annual reports, including budgets.
· Time Reporting: review and process timesheets for hourly employees
· Maintain all financial records, reporting, timesheets, and budgeting for Extended Day Program and Summer Programs, including but not limited to school uniform processes.
· Maintain clear records, and in accordance with supervisory needs, Diocese guidance, and related regulatory requirements, and including some vendor contracts.
· Assist with donors and donations, both regular and unique, such as wills and stocks.
· Performing routine office duties including all manners of correspondence and communications serving a diverse population, while working in a collaborative staff environment.
· Maintain confidentiality and act with discretion in all matters.
Qualifications:
· Demonstrated ability to work collaboratively.
· Excellent organizational and time management skills.
· Proficiency with MSOffice programs, particularly Excel, and Windows operating system.
· Demonstrated experience learning new computer systems and technologies.
· Previous knowledge of accounting or book-keeping experience desirable.
· Knowledge of ADP (HR and Payroll Processing System), Dynamics 365, and Sylogist, or similar software systems desirable.
· An understanding of Church teaching and Church structure with a commitment to a faith-based stewardship of funds.
· Spanish and/or Vietnamese language skills a plus.
· Must be able to pass background screening and complete Diocese-required trainings.
Requirements:
Performance Appraisal: Performance will be appraised on an annual basis.
Working Conditions: This is a full-time position, with occasional evening work, including 1/month Finance Council meetings, onsite at the Church of the Nativity.
Physical demands: Light physical effort required. Regularly required to sit for extended periods, stand, walk, bend, lift, listen, talk and perform computer keyboarding. May need to transport items weighing up to 20 pounds. A valid driver’s license and proof of automobile insurance, at least at the Diocesan minimum, are required. Expected to work onsite with routine travel to designated, nearby financial institution.
Schedule: Monday through Friday; flexibility to arrange daytime work hours is negotiable.
Please contact the Church of the Nativity with a letter of interest, resume, and salary requirements.
