The Collaborative of St. Jude Parish and St. Edward the Confessor Parish in Norfolk/Medfield is currently looking for a part-time Finance and Operations Manager to join their team. The Parish Finance and Operations Manager is a professionally qualified team member who reports directly to the pastor and serves in a key management position. This person assists the Pastor in fulfilling his responsibility for the administration of the parishes of the collaborative. This position is responsible for ensuring proper stewardship of the parishes' financial, facility, human, and information resources. This position is part-time, 20-25 hours a week and you will need to work at the parish office in Norfolk.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Financial Management
- In consultation with the Pastor, Finance Council and Pastoral Plan, develop, implement, and administer local financial policies and procedures in accordance with statutes of the Archdiocese. These policies include rotation of collection and accounting personnel, bill paying schedules, tuition, payroll and banking schedules.
- Consistent with Parish Financial Reporting requirements, prepare budget, annual report, interim reports, general ledgers, allocation summaries and other management reports, offering financial strategies and recommendations to the Pastor and Finance Council, as applicable.
- Oversee the management of parish operational and financial records and prepare for audits.
- Assist in the development of the parish operating budget. Monitor the operating budget of the Parish, and report regularly to the Pastor and the Finance Council regarding potential problem areas.
- Handle bank relations including management of accounts and allocation transactions between parishes and schools in the collaborative.
- Assist the Pastor in the administration of offertory enhancement programs, fundraising for special parish projects, Planned Giving, Stewardship and the Annual Catholic.
- Direct purchasing procedures within the dollar limits set by the Pastor.
- Ensure that all federal, state, and local taxes are paid in accordance with federal, state, and local regulations.
Manage the following responsibilities either directly or through support staff:
- Prepare checks for the Pastor's signature, attaching appropriate documentation.
- Administer payroll and benefits.
- Prepare and file required federal and state employee tax forms
- Bookkeeping function including, but not limited to; payables and receivables and all other revenues and expenses related to the Collaborative.
Property Management Supervise Facilities Manager and/or Custodian for the following functions:
- Scheduling meeting space and coordinating the use of buildings for sacramental functions (weddings, funerals, delivery of flowers etc.).
- Daily use and rental of parish facilities.
- Act as liaison with local government agencies.
- Coordinate with the Property Management Department regarding any lease or license arrangements.
- Oversees financial aspects of small projects in coordination with the Facilities Manager (as applicable), to ensure projects remain within scope and on budget according to the Parish Administration Manual.
- Act as a liaison between the Pastor, the Archdiocesan Property Management Department and the Risk Management Department.
- Work with Property Management on oversight of any project exceeding $200,000 in accordance with the Parish Administration Manual.
- Act as a resource for the building committee, if applicable.
Human Resources
- Manage parish office staff and facility maintenance staff.
- Implement Archdiocesan human resource policies, including benefit policies, for staff and volunteers.
- Coordinate implementation of required training programs.
- Serve as the Collaboratives local point of contact for questions in areas such as compliance, disciplinary actions and staff performance and development.
- When appropriate consult with Archdiocesan Human Resources Office.
General
- Oversee the maintenance of the parish census.
- Oversee computer management and applications.
- Attend meetings relative to the role, as necessary, especially meetings of the consultant finance councils.
- Participate in ongoing professional development.
- Other duties as assigned.
QUALIFICATIONS
- BA/BS in business, accounting or related field with 7+ years related experience or equivalent preferred.
- 3-5 yrs. supervisory/management experience required.
- Must have completed, or be in the process of completing, the Finance & Operations Certificate Program.
- Experience handling confidential, sensitive, timely and critical matters using good judgment, tact, respect and discretion required.
- Demonstrated experience in finance and accounting; Intacct experience preferred.
- Knowledgeable about safety and security issues.
- Knowledgeable of human resource issues including policies, procedures, selection, benefits, federal and state laws.
- Experience administering payroll.
- Knowledgeable of parish policies and guidelines in relationship to Archdiocesan policies and guidelines preferred or a willingness to learn them and the ability to implement them in a Collaborative environment.
- Demonstrated experience in appropriate computer technology skills.
- Strong oral and written communication skills.
- Strong service orientation is critical.
PHYSICAL PERFORMANCE ELEMENTS:
- Ability to use a computer keyboard for up to 8 hours/day.
- Ability to sit for up to 8 hours/day.
- Ability to lift up to 20 pounds.
The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. To apply, please email a cover letter and resume to hr_staffing@rcab.org
