The Catholic Education Foundation (CEF) transforms the lives of children and their families by providing access to education for at-risk students at the lowest poverty levels. The Database Specialist is responsible for managing the Donor Database System and will provide administrative and clerical support to the Executive Director and Leadership Team. This position is full-time, will average 40 hours per week, with the opportunity of a flexible work schedule. This position is hybrid with work completed in the office and remotely.
Duties and Responsibilities:
- Oversee the database system by maintaining accurate up-to-date records, ensuring data integrity and troubleshooting as needed.
- Coordinate mail merges for outreach and generate thank-you letters for donors.
- Database entry and generate donor reports to support fundraising and strategic planning efforts.
- Provide day-to-day support to the Executive Director and Leadership Team, including preparing documents, and organizing meetings.
- Provide administrative support for the scholarship application process.
- Answer incoming calls, address inquiries, and redirect calls as appropriate, ensuring professional and friendly communication.
- Assist with the Board and Committee Meeting logistics.
Knowledge, Skills and Abilities:
- Excellent verbal and written communication, interpersonal, problem solving, time management and organizational skills.
- Must have strong attention to detail and the ability to multi-task.
- Ability to make decisions and take action with minimal direction.
- Demonstrated ability to use all standard office equipment including telephone systems, copiers, fax machines, computers, printers, and postage meters.
Qualifications:
- High School diploma or equivalent is required, college degree is preferred.
- A minimum of three (3) years working in an administrative role or with executive level staff is preferred.
- Proficient in Raiser's Edge, Bloomerang or other donor database systems is preferred.
- Proficiency with technology including the Microsoft Office Suite of products and other communication technology is required as is the ability to learn new technology as needed.
- Experience working in a nonprofit office is a plus.
- Practicing Catholic in good standing is preferred.
Note: All employees are required to consent to a background check, commit to our Code of Conduct and Statement of Foundational Principles as they Relate to Employment policies and complete Safe Environment training before hiring.
The Catholic Education Foundation offers a comprehensive health and welfare benefits plan including medical, dental and vision, a 401k plan that includes matching contributions, as well as generous paid time off policies such as vacation, sick leave and paid holidays.
