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Assistant Director of Admissions and Tuition Management

Archdiocese of Philadelphia - Office of Catholic Education • Full-time • Warminster, PA, US • 3m ago

Assistant Director of Admissions and Tuition Management

Archbishop Wood High School

655 York Road

Warminster, PA 18974

Position Summary

Archdiocesan high schools use a customer relations management systema and tuition management service provided by outside vendors to process students and invoice tuition collect tuition and fees from a parent. The role of the Assistant Director of Admissions and Tuition Management at the high school will work on the planning, implementation and execution of enrollment programs in support of Archbishop Wood’s enrollment efforts. This includes social media efforts, website management, communication with families and prospective students, management of the school (Finalsite Enrollment) software and all other areas of enrollment. The position is also tasked with ensuring that families are properly billed tuition and fees in accordance with school policy in a timely manner. This role is a resource to prospective and current parents with questions about admissions, tuition, fees, grants and scholarships. This role is responsible to the Director of Enrollment Management and to the Tuition Manager in Educational Financial Services.

The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling and maintaining confidential information and exercising discretion/discernment in handling related office and school matters always. This role requires a high degree of initiative, professionalism, organization, and stellar communication skills working within a Catholic environment where Catholic values define the words and actions of all.

Responsibilities:

· Work closely with the Director of Enrollment in the efforts of short- and long-term goal setting and work in coordination with Financial Aid Committee regarding the awarding of financial aid and scholarships

· Coordinate all admissions events including open houses, school visits, school tours,

awards night, scholarship exams, and shadow visits

· Coordinate a full schedule of enrollment activities and presentations, scheduling and

leading presentations in a variety of settings (large, small, one-on-one, with and without

parents, classrooms) and actively arranging follow-up appointments

· Perform data entry with admissions database and tracking of applications

· Manage the Admissions page of the school website

· Design marketing materials and coordinate the distribution of said materials

· Ensure that all students are in the Tuition Management System, and they have

been properly billed and have received credit for any grants, scholarships or

other discounts.

· Ensure that enrollment in the Tuition Management System reconciles with

enrollment in the Student Information System(s).

· Collect cash payments from parents for entry into the Tuition Management

System.

· Prepare bank deposits for tuition and fees collected at school as required by

policy.

· In conjunction with school’s Accountant, coordinate, prepare and review all

necessary reports to complete tuition reconciliation.

· Respond to parent questions regarding tuition, documenting responses in the

Tuition Management System.

· Enforce school and system policies concerning Tuition and Fees collection.

· Follow up regularly with families who are behind in payment of tuition in an effort

to collect the funds due to the school.

· Prepare all necessary reports required during the annual audit of tuition records.

· Prepare ad hoc reports as needed.

· This role will also be responsible for collecting and storing all

compliance forms for faculty, staff, coaches, and volunteers.

· Occasional night and weekend work will be necessary

· Additional tasks and responsibilities as needed assigned by the Director of Enrollment

and President

Qualifications and Requirements:

· A minimum of a bachelor’s degree in marketing, Education, Communications, and/or another discipline is required.

· Must be able to work in a team environment, be self-motivated and possess strong organizational and interpersonal communication skills.

· Must be Proficient with Excel software

3 – 5 years accounting/bookkeeping/customer service experience

Prior experience with Accounts Receivable management, a plus

· Strong management and data analysis skills and the ability to work effectively with faculty, administration, and support staff members

· Experience and familiarity with Microsoft Office, Google Docs, Canva and Constant Contact

The intent of this job description is to provide the types of duties and responsibilities that will be required of this position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

This is a Full time 12-month position.

The deadline for application is September 11, 2024.

Candidates interested in this position of should send their cover letter and resume to Gary Zimmaro, President, at gzimmaro@archwood.org

PA required clearances and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

The Archdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.

Job Type: Full-time

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