CATHOLIC CEMETERIES ASSOCIATION
OF THE ARCHDIOCESE OF HARTFORD, INC.
FULL-TIME ADMINISTRATIVE ASSISTANT
Location – Bloomfield, CT
Hours – 8:00am-4:00pm (Every other Saturday 8:00am-Noon)
Full-time 37.5 hours per week.
Position Overview: We are seeking a dedicated and organized Administrative Assistant to join our team at Catholic Cemeteries Association. As an Administrative Assistant, you will play a crucial role in providing administrative support, maintaining records, and assisting with daily operations to ensure the smooth functioning of the office. You will represent the Association to the public in a manner that reflects favorably on the Catholic church.
Responsibilities:
- General Office Support: Greet families, answer phones, and assist in maintaining a welcoming and professional office environment.
- Record Keeping: Maintain accurate and organized records of interments, burials, and other cemetery-related documents. Update and input data in software programs as needed.
- Documentation: Prepare and process contracts, invoices, permits, and other documentation necessary for cemetery operations. Ensure all paperwork is completed accurately and on time.
- Financial Support: Assist in tracking payments, processing all incoming payables, lot returns, etc. In addition, handle all petty cash transactions.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
- Collaboration: Work closely with the Cemetery Manager and Assistant Cemetery Manager to ensure seamless communication and operations.
Qualifications:
- High school diploma or equivalent; additional administrative training a plus.
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational skills with exceptional attention to detail.
- Proficient in MS Office Suite (Outlook, Word, Excel).
- Ability to interact with families professionally and empathetically.
Benefits:
- Competitive compensation package.
- Positive and supportive working environment.
ORGANIZATIONAL RELATIONSHIPS:
The Administrative Assistant reports directly to the Cemetery Manager.
Job Type: Full-time
Schedule:
Experience:
- Customer service: 1 year (Preferred)
Ability to Relocate:
- West Haven, CT: Relocate before starting work (Required)
Work Location: In person
