Position Summary: Primary responsibilities include employee issues, composing correspondence, assisting employees and Parishes/Schools with general questions, worker’s comp, FMLA, compliance, completing assigned special projects, and assisting HR Department with various departmental projects as well as handling other duties of the HR Department as assigned.
Classification: Exempt
Reports To: HR Director
Essential Job Functions:
Employee issues
- Draft email correspondence on issues requiring labor attorney’s review as requested by HR Director
- Draft corrective action memorandums for review and approval as requested by HR Director
- Answer priest/principal calls on employee issues, determine appropriate course of action to take such as asking for necessary documentation from priest/principal; contact HR Director immediately in urgent matters, review situation and documentation with HR Director as soon as feasible
Workers’ Compensation
- Oversee completion of worker’s comp paperwork for on-the-job injuries at the Diocesan offices; assist location coordinators with questions on completing claim forms and answering questions as well as training and compliance.
- Send out form letter re: FMLA to insured employees who appear to qualify for FMLA
- Notify HR Director of major claims immediately upon receipt of report
- Forward claims with court hearing and/or attorney involvement to the HR Director; attend hearings if/as directed
FMLA
- Oversee preparation of and prepare notice of eligibility form and other applicable forms to employees whose absence appears to qualify for FMLA
- Assist location coordinators with FMLA requests and answer questions regarding the preparation of forms while keeping HR Director informed of any unusual circumstances
- Keep HR Director informed of any requests, follow-ups, issues, etc.
403b Plan
- Drafting correspondence to employees, and answering basic employee and location coordinator questions
Policies/Procedures and Compliance
- Keep up with labor laws and regulatory agency requirements to propose needed policy and procedural changes
HR Training Programs
- Prepare presentations and materials, review with HR Director prior to presenting
- Conduct training presentations
Salary Plans
- Conduct salary and benefits research periodically and as needed to ensure competitiveness of the diocesan wage and salary plan in the market
- Prepare and revise salary plans and make adjustments for HR Director approval
Position profiles
- Assist supervisors/dept heads with preparation of position profiles
- Classify position profiles in accordance with Fair Labor Standards Act (FLSA); review with HR Director prior to final classification being communicated
- Assist with classification of positions in accordance with diocesan wage & salary plan
Relevant Events in coordination with the social committee
- Assist with planning and implementation of activities for Bishop’s Employee Christmas Gift, awards, and recognition
PAS Data Entry and Reports
- Assist HR Coordinator with payroll/data entry as needed
- Enter employee data into HRIS as requested
- Identify root cause issues with any data accuracy and integrity in the HRIS system.
- Compile reports as requested
Managing Recruitment in coordination with in-house recruiters
- Review resumes and prescreen candidates
- Assist with scheduling interviews, create interview questions
- Conduct phone and face-to-face interviews
Assigned Special Projects
- Complete assigned special projects and assist with various departmental projects; perform other miscellaneous duties as required by the job
Education Requirements/Position Qualifications: A Bachelor’s degree in Human Resources and/or related field and 5-7 years experience or equivalent combination of education and/or experience is required. Experience in human resources and practicing Catholic in good standing. The candidate must have excellent communication and interpersonal skills, knowledge of HRIS, ability to multi-task and maintain confidentiality. The individual must also have the ability to use general office equipment, and proficiency with computers/word processing and spreadsheet programs required. In this position, the person must independently research, prioritize, and follow up on multiple incoming issues and determine appropriate course of action. This position is also responsible for handling communication with employees, vendors, and location coordinators using independent judgment and discretion.
Working Conditions/Physical Requirements: The candidate should have knowledge of how to use copier, fax machine, phone, and postage machine. A driver’s license is required to occasionally run errands, pick up supplies for events, etc. This position involves standing, walking, sitting, talking, hearing, using hands and feet, climbing/balancing, stooping/kneeling/crouching/crawling, reaching above shoulders, and tasting/smelling at least 1/3 of the time. The candidate should also be able to lift up to 25 lbs in order to move files, purchase supplies, carry materials to events, etc.
