Title: Administrative Assistant to DCMP
Reports to: Director Of Case Management
Location: Catholic Charities, Diocese of Venice Inc - North Port FL Office
Classification: Hourly/Nonexempt
Catholic Charities, Diocese of Venice Inc. is a vital component of the regional Catholic Church and a premier provider of social services in ten counties of southwest Florida. Each year, we deliver over a quarter million services, relying on the dedication and generosity of thousands of volunteers and millions in charitable contributions and grants. Our mission is to serve all individuals in need, with specialized programs that cater to the elderly, individuals with special needs, single mothers of newborns, victims of human trafficking, the homeless, and at-risk youth. As a state designated First Responder, Catholic Charities, Diocese of Venice is playing a crucial role in the response to Hurricane Ian, exhibiting our unwavering commitment to those in need.
Overview
The Administrative Assistant will provide comprehensive administrative support to the Disaster Case Manager Lead, Data Analyst, Financial Analyst, and Disaster Case Managers, to ensure smooth operations of the Disaster Case Management program. The Administrative Assistant will also interact with local stakeholders at all levels, including Long-term Recovery Groups in counties throughout the Diocese of Venice, except Lee County, to facilitate program implementation.
Responsibilities
- Provide administrative support to the Disaster Case Manager Lead, Data Analyst, Financial Analyst, and Disaster Case Managers.
- Answer and direct phone calls, and respond to emails, as necessary.
- Schedule and coordinate meetings and events, including booking conference rooms and preparing materials.
- Maintain electronic and paper filing systems, and ensure that all documentation is up-to-date and accurate.
- Provide logistical support for program events and activities, including ordering supplies, arranging travel, and preparing expense reports.
- Assist in the preparation of reports, presentations, and other documents.
- Perform general office duties, including photocopying, faxing, and mailing.
- Manage office inventory, including ordering supplies and equipment, and maintaining inventory records.
- Develop and maintain positive relationships with stakeholders, including Long-term Recovery Groups and other partners.
- Other duties as assigned.
Requirements:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong interpersonal and communication skills, with the ability to interact professionally with people at all levels.
- Proficient in Microsoft Office suite and other relevant software applications.
- Experience working in disaster recovery, social services, or non-profit organizations is a plus.
- Ability to work independently and as part of a team.
- Must be able to pass a Level II FDLE background check.