(non-profit/social services agency)
SUMMARY: The Grant Compliance Specialist in this diverse, non-profit, social services agency will provide analysis, post-award activities, and oversight to ensure compliance with Federal and State regulations; guide grant-specific requirements; and serve as a resource for staff of grant-funded programs for fiscal and programmatic compliance matters. The Grants Compliance Specialist will develop and apply best practices in controls and compliance with federal and state grant requirements as well as any other relevant organizational and operational policies and procedures.
Essential Duties And Responsibilities
- Reflect the mission and vision of Catholic Charities in every encounter with and on behalf of clients, staff, and external personnel.
- Verifies compliance with the Uniform Grants Guidance and adherence to Federal and State policies and procedures.
- Analyze, interpret and apply Federal and State rules and regulations regarding grant administration and implements related company-wide processes.
- Work with project directors to comply with the funder’s terms and conditions, manage deliverables, monitors spending, request amendments, and plan spend-out.
- Develop and maintain relationships with funding agencies and grant program officers. Regularly review state and federal guidelines to identify new rules that apply to their entity.
- Collaborate with appropriate staff to coordinate grant activity within the organization; reviews grant proposal submission, budgets, contracts, reports, and other grant-related documents for accuracy, completeness, contract compliance, and adherence to all timelines.
- Develops and update the Grants Manual and grant-related forms to facilitate the grant process and support grant project directors.
- Work with appropriate personal to ensure proper monitoring and oversight controls are in place for Grants, Memorandums of Understanding, processes award documents, draft sub-agreements, and similar documents.
- Support grant project managers within the organization relating to eligible uses of grant funds, budget revisions, extension requests, program amendments, and contract compliance and regulation interpretation.
- Appropriately plan audits to identify and evaluate key risks and controls to provide reasonable assurance of control effectiveness or measure compliance.
- Develops audit scopes, audit programs, tests of controls, data analyses, and strategies for the execution of audits.
- Adequately document audit work (narratives, process flows, etc.) to capture procedures performed, support conclusions reached, and identify internal controls and control weaknesses.
- Create corrective action plans to deal with noncompliance.
- Provide training to staff to ensure compliance.
- Organize and participate in internal workgroups to resolve operational issues and activities related to plan initiatives and/or regulatory changes.
- Assist the Executive Director with developing internal policies and procedures for all service areas and programs to ensure consistency and compliance.
- Assist with additional oversight of compliance matters including safety protocols and adherence, incident reporting, and security matters.
Qualifications/Skills
- Understanding of process evaluation and review.
- Excellent written and oral communication skills.
- Interpersonal skills, with an emphasis on initiative, knowledge sharing, team building and decision making.
- Ethical, Self-directed, Organized, Collaborative
- Strong analytical, systemic and problem-solving skills, including the ability to work on multiple projects simultaneously and in teams or effectively work independently.
- Proficiency in Microsoft Office products (Excel, Word, PowerPoint); advanced knowledge of Microsoft Excel functionalities (i.e., pivot tables, Vlookup, etc.)
Experience/Education
- Bachelor's Degree and 3-5 years plus experience or equivalent combination of education and experience is required.
- Experience in non-profit or social services field highly recommended
- Experience with effective grant management, including generally accepted accounting principles and terminology and auditing principles and
- Knowledge of principles, techniques, and guidelines relative to grants, practices related to it and knowledge of State and Federal rules, regulations, laws, and statutes.
PHYSICAL DEMANDS
Must Have The
- manual dexterity appropriate to use of personal computer is expected
- ability to travel to the county offices as needed
- ability to carry and review client files
WORK ENVIRONMENT
This position is housed primarily at Catholic Charities’ main office at 1845 Haddon Avenue, Camden, NJ. The building is a clean, well-lit and secure facility. This position also requires rotational visits to county offices in Cape May, Atlantic, Salem, Cumberland, and Gloucester.
