St. John Neumann Parish, Bryn Mawr, PA
SUMMARY:
The administrative assistant performs standard and advanced duties for the St. John Neumann (SJN) Rectory with limited direction, offering primary support to the Pastor of SJN Parish, Rev. Msgr. Michael J. Matz. Partial support is provided, as needed, to other Rectory staff and works in close collaboration with other administrative team members. The assistant is a practicing Catholic in good standing with the Church. This role is a part-time position.
This position fosters the mission of St. John Neumann Parish which provides Catholic liturgical services, faith formation and outreach programs to those in and outside our parish.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist with SJN Rectory office activities including visitors, phone calls, supplies, mail, emails, files, preparation for committee meetings, facilitation of events, etc.
- Maintain a clean, organized and welcoming environment in the Rectory's main office.
- Assist with SJN communications to support programs and events via emails, letters, including database extractions and mail-merge processes.
- Support liturgical services and other sacramental rites through priest scheduling, documentation, programs/booklets, and other elements.
- Assist with preparation of Rectory staff meetings by identifying agenda items, assembling support materials, and coordinating computer-related aspects of the meeting. Manage new parishioner registrations.
- Support digital and paper maintenance of the SJN Parish facilities calendar and space management, parish membership information, website pages and other systems.
- Other assignments, projects or duties as assigned by the Pastor.
- Must have demonstrated knowledge of Catholic Church.
- Excellent administrative, time-management and organizational skills.
- Professional, pleasant and respectful disposition across in-person and technical formats; strong written and verbal communication skills.
- Patient and calm demeanor while addressing conflicts and concerns.
- Ability to work efficiently and cooperate harmoniously with others to achieve a common goal.
- Attention to detail and willingness to learn.
- Creative and problem-solving orientation.
- Able to take direction and complete assigned tasks in appropriate time frame.
QUALIFICATIONS:
- Computer proficiency, including the ability to develop digital databases, files and newsletters.
- Strong command of Microsoft Office suite (Word, Excel, Publisher, PowerPoint), and familiarity with digital tools such as Google suite, Mail Chimp, SignUpGenius, and remote meeting tools (Zoom, Teams, etc.)
EDUCATION/EXPERIENCE
The Administrative Assistant requires a bachelor’s degree or equivalent. Applicants should have at least one year of experience in an administrative environment.
PHYSICAL REQUIREMENTS
Light lifting.
