We are seeking a skilled Administrative Coordinator to deliver efficient secretarial and administrative support in a well-organized
and timely manner. This role involves working closely with executives, handling various tasks to streamline their work and
communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective
communication.
The Administrative Coordinator for the Buildings Department supports the Director and coordinates the processes and procedures
involved in the administration of the Department, while personally implementing some of those processes. The Coordinator is
committed to providing the highest quality customer service to parishes and schools. The Coordinator multi-tasks in a highly active
environment and projects a professional image in all interactions with parishes, schools, contractors and vendors. The Coordinator
manages the department schedules for meetings, activities, reporting, maintenance, and inspections. The Coordinator assists with
the phones, data tasks and reporting responsibilities as needed.
We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills, all
while maintaining strict confidentiality. Join our team and contribute to the success of the Diocese.
Responsibilities
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Develop and carry out an efficient documentation and filing system
- Draft design, construction, and service contract documents
- Routes correspondence and contracts for signature and distributes fully executed copies
- Provides electronic input for capital project status and contract document tracking systems
- Prepares transmittals for accounts payable
- Orders and maintains supplies, and arranges equipment maintenance
Requirements and skills
- Proven experience as an Administrative Assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and strict confidentiality
- High School degree; additional qualification as personal assistant would be considered an advantage Maintain a professional and polite demeanor
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Submit your resume for consideration at HR@camdendiocese.org