Position:
ADMINISTRATIVE ASSISTANT FOR DEPARTMENT OF MUSIC
AND LITURGY
Date Revised: January 15, 2025
Reports to: Director of Music and Liturgy
Location: Good Shepherd Catholic Community
1000 Tinker Rd
Colleyville, Texas 76034
www.fwdioc.org/employment
General Position Summary: The Administrative Assistant for the Department of Music and Liturgy is responsible for information management in all areas related to music and liturgy.
Principal Accountabilities
Liturgy -
- Assists with purchasing and maintaining of liturgical supplies.
- Assists with the preparation of special liturgical events; including the needed worship aids and setup/breakdown of liturgical spaces.
- Assists with maintaining Liturgical plans in Planning Center Online Services program.
- Assist with scheduling of wedding anniversary blessings
- Prepare Readers binder of entrance and communion antiphons for Mass
- Assist with preparing, printing, and distributing liturgical books for weekend Masses and special liturgies
- Keep updated digital file of Mass counts
- Assist with collection of OCIA Baptismal certificates
- Attend and help prepare, as necessary, liturgical ministry lead meetings
Music Ministries -
- Print hymn packets for Adult Choir members for weekend Masses, special liturgies, and funeral Masses
- Print Cantor packet for weekend Masses, special liturgies, funeral Masses, and wedding Masses
- Maintain GSCC choral library, oversee volunteers as needed
- Assist with purchasing music and supplies needed for Music Groups
General responsibilities -
- Attend parish staff gatherings and Music and Liturgy team meetings as scheduled.
- Attend continuing education opportunities related to responsibilities.
- Responsible for all other projects, tasks, etc., as assigned.
Typical Decisions And/or Recommendations Made In This Position
- Will make decisions on timing of replenishing supplies.
- Will decide on vendors from a recommended vendor list.
Supervision Given And/or Received
- Director of Music and Liturgy
- Liturgy Coordinator
Internal Contacts
- Director of Music and Liturgy
- Liturgy Coordinator
- Parish staff
External Contacts
- Liturgical ministry leads
Working Conditions And/or Physical Requirements
- This position works in a typical office environment, and the candidate will be subject to stress due to the evolving and quickly expanding business needs, tight deadlines, and heavy workloads.
- This position’s work schedule is during office hours, Monday through Friday
- Some hours may be required during the evening and/or weekends
- This position is a clerical position, with very little interaction with day-to-day parishioners
Travel Requirements
Education And Experience Preferred
- High School Diploma or G.E.D.
- Computer proficiency in Excel, Outlook, Word, and PowerPoint.
Knowledge And Skills Preferred
- Good interpersonal/communication, organizational and time management skills.
- Good listening skills and ability to interact and respond effectively.
- Must be able to work on multiple projects simultaneously so all projects are completed timely and accurately with attention to detail.
- Ability to maintain confidentiality as well as handle highly confidential information.
- Practicing Catholic in good standing.
FLSA Designation: Non-Exempt
(Determined By the Director of HR at the Catholic Center)
Job Grade
(Determined By the Director of HR at the Catholic Center)
