Gift Processor With Minor Bookkeeping

Fund for Vocations • Part-time • West Chester, PA, US • 3d ago

GIFT PROCESSOR w/MINOR BOOKKEEPING CONTRACT POSITION

In person in West Chester, PA, 3 days per week.

WHO WE ARE
Young men and women wishing to discern religious life must be debt-free to enter formation so that they can make a vow of poverty. However, at least half are barred from entering due to student loan debt. They are too poor to make the vow of poverty!
The Fund for Vocations' mission is to help solve the vocations crisis by eliminating the obstacle of student loan debt for those generous young men and women who have been accepted into Catholic religious life but are barred from entering due to their student loans. We have enabled over 300 young Catholics discern religious life over the past 17 years and are currently supporting 100 candidates in formation.
JOB DESCRIPTION
We are seeking a friendly, virtuous, organized and detail-oriented Bookkeeper/Grant Administrator to join our small, Catholic nonprofit of three employees. As our Cager/Gift Processor, you will:

• Pick up mail at West Chester Post Office 3x/week
• Sort mail between donations, grant-related mail, and other correspondence
• Enter checks, cash and credit card gifts into Donor Perfect
• Assign campaign, solicitation and thank-you codes as appropriate
• Generate new codes when needed
• Create new donor profiles and update existing profiles as needed
• Download online gifts to Donor Perfect and properly code them
• Check the PayPal website for new gifts and enter as pledge payments to DP.
• Run the QBO upload program and reconcile checks and cash in hand with the amount reported by DP. Make corrections as needed.
• Upload transactions to QBO, using established g/l accounts, etc.
• Stamp checks with endorsement stamp and prepare for deposit. Make a note of the expected total to compare with bank receipt.
• Generate thank you notes for yourself and executive director and mail
• Generate email thank you notes to those who prefer email and email them directly through DP
• Share with executive director any correspondence accompanying gifts or other donor-related correspondence and attach to donor profiles in Donor Perfect
• Forward all grant-related mail to grant administrator
• Properly format and upload new thank-you letters to DP
• Maintain e-mail templates, fix, add, and edit as necessary
• Record and maintain the DoNotMail spreadsheet
• Inform the bookkeeper when DP uploads to QBO are performed, and when deposit is made to the bank

Non-profit experience helpful. Must be proficient with Microsoft Office and able to learn new software platforms.

QUALIFICATIONS
• Great organizational skills and close attention to detail
• Very proficient with Excel
• Willingness (eager, even better) to learn new software platforms
• Positive, can-do attitude
• Natural ability to interact with donors and colleagues in a friendly way
• Strong work ethic, humble manner, demonstrated willingness to go above and beyond when necessary

APPLICATION REQUIREMENTS
Please send resume and cover letter to Mary: Mary@FundforVocations.org with your interest in the position and highlight your professional and/or personal achievements that have relevance to your ability to perform the role's duties with excellence. Thanks!

fundforvocations.org