Regular, Part Time (up to 20 hours/week), Non-exempt
Description
The Parish Bookkeeper serves as the point of contact and conducts the day-to-day accounting functions of the parish in support of the Parish Operating Executive and the Treasurer. The Parish Bookkeeper is a steward of all the gifts God has entrusted to the parish and its affiliate organizations and the most significant responsibilities fall into the following general areas: financial accounting and control, recording and reporting for contributions, accounts payable, financial reporting, preparation for and supporting annual audits, records and file management, and administrative tasks as needed.
The Parish Financial Assistant's life and vocation should embody Christian faith, principles and values of the Baptismal Covenant; and embrace the vision, mission, and ministry of Trinity Parish.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Directs and completes all financial bookkeeping functions at Trinity Parish. Assists the clergy, lay staff, treasurer, wardens, and ministry heads in financial needs fulfilling Trinity’s mission and vision. The Parish Operating Executive and Treasurer may assign additional duties and responsibilities as needed, but essential to the parish success, the following areas of accountability must be performed to the standards specified:
- In coordination with the Parish Operating Executive, Parish Treasurer and the Finance Committee, and with approval of the Vestry, maintain a system of internal controls to safeguard parish financial resources and ensure accuracy, efficiency and reliability in accounting and operating information in accordance with the Episcopal Church Manual of Business Methods, and all applicable federal and state tax laws and Diocesan policy.
- Provide administrative support to the Stewardship chairperson to ensure accurate records and reports for fund raising campaigns.
- Serve as the financial liaison between the parish and the diocese ensuring continuous coordination to maintain current diocesan policies on financial management and audits.
- Oversee the daily operations, ensuring for accuracy, of the financial office. Enter daily journal entries, receive and answer mail, and post all contributions and pledge payments to appropriate accounts. Post other financial payments as needed. Prepare checks for invoices weekly or in a timely manner.
- Oversee and document deposits from all sources for Trinity Parish.
- Oversee the weekly counters procedure and update as necessary.
- Prepare all needed statements for financial committee, ministries, vestry, parishioners, and others in a timely manner.
- Work closely with the auditors as needed for the yearly audit of the parish.
- Attend weekly staff meetings.
QUALIFICATIONS, EDUCATION, AND/OR EXPERIENCE
· Bachelor’s Degree from an accredited college or university or an Associate Degree in Accounting, Business Management or related subject; or HS graduate with eight (8) years’ experience in bookkeeping.
· Minimum three years in church management or similar non-profit business management experience is preferred.
· Fundraising experience a plus.
· Self-motivated and self-directed.
· Excellent communication skills, both written and oral.
· Excellent computer skills in Microsoft Office Products and other computer programs supporting the financial goals of Trinity Parish including ACS and Realm.
· Exemplary accounting practices.
· Excellent management skills and be task-oriented. Must be able to manage multiple tasks at same time.
· Demonstrates knowledge and example of good stewardship of resources.
· Demonstrated ability to maintain confidentiality
· Working knowledge of corporate financial management gained through experience or education.
· Demonstrated organizational and leadership skills with the ability to prioritize, plan, and direct activities with flexibility.
LANGUAGE SKILLS
· Must be able to communicate orally and in writing with clergy, staff, and parishioners.
· Must be able to respond effectively to the needs of the clergy, staff, and parishioners, and resolve administrative and operational issues.
· Must be able to present information effectively to clergy, staff, and parishioners for all functions for which responsible.
WORK ENVIRONMENT
· On site work is required on Monday mornings Tuesday mornings. The rest of the week can be filled at your discretion or as required by the Parish Operating Executive. Must be able to attend Finance committee meetings and other meetings as directed.
· Must work in a professional and courteous manner with all clergy, staff, parishioners, and the community.
· The normal work setting will be in a temperature-controlled office, but other venues may occasionally be required.
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
Schedule:
Application Question(s):
- Are you willing to undergo a background check?
Education:
Experience:
- Microsoft Office: 3 years (Required)
- Bookkeeping: 8 years (Preferred)
Work Location: Hybrid remote in Saint Augustine, FL 32084
