Overview:
General Summary of the Position
This is a part-time position. This is a friendly individual who genuinely enjoys helping people and who can manage tasks from start to finish. This position is responsible for overseeing the daily operations of the Center’s office and its various departments supporting our service mission by enabling a high-performance staff and by being excellent stewards of our financial and facilities resources.
Duties include communicating with department heads, relaying important information or policy changes from direction and implementing incentives to enhance employee productivity. Requires customer service experience, marketing and social media knowledge, bookkeeping and purchasing.
Responsibilities:
Essential Duties and Responsibilities of the Position The Administrative Assistant is responsible for supporting the operational needs of the Director, leading the development and inspiration of our staff, and responsible stewardship of our financial and facilities resources. These responsibilities include several key functions:
- Bookkeeping
- Facilities (management of contractors)
- Chapel management
- Marketing support
- Stewardship and development
- Technology management (Cameras, IT equipment, Printer)
- Procurement & deliveries control
Qualifications:
Position Requirements
Skills needed: Verbal Communication, Computer Savvy, Listening, Professionalism, Customer Focus, Organization, Handles Pressure, Phone Skills, Professional image.
Key Knowledge and Skills:
- Computer Savvy – Management of Outlook is a most.
- Servant leader who can connect with, inspire, and develop people
- Problem-solving skills including root-cause determination
- Excellent communication skills and able to work with all kinds of people
- Willingness to roll up your sleeves and do what is necessary to serve the Retreat Center
- Some experience with marketing design /Canvas
Knowledge, Skills and Abilities:
- Strong written and verbal communication skills to produce reports,
- assign tasks, accept instructions and handle vendor contracts, among other tasks
- Organization and the ability to multitask to complete a wide variety of tasks
- Flexibility to help them adjust to new tasks should company or office needs change
- Strong interpersonal skills to interact positively with all employees
- Leadership ability to manage challenges and oversee employees
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Very people-oriented person.
- Must possess a positive, practical attitude with balanced initiative, be well organized and thorough in all tasks.
- Professional phone and business etiquette.
- Proficient in grammar and spelling in both English and Spanish and proven ability to successfully communicate in verbal and written form in both English and Spanish.
- Interpersonal communication skills and must enjoy interacting well with all visitors.
- Professional image while working in an office environment.
Education and Experience:
- Associate or bachelor’s degree or equivalent experience.
- Some knowledge of the Hospitality Industry or event planning
- Five or more years of experience as an Administrative Assistant or Administrative Assistant
Special Requirements:
- Must be available to work at least twenty-five hours per week and availability to work during weekends.
- Active in the Roman Catholic faith and a strong understanding of the mission of the Church.
DO NOT REMOVE
This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Diocese of Dallas – Pastoral Center.
The Diocese of Dallas – Pastoral Center reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.
Pay Range: USD $22.00 - USD $24.00 /Hr.
