DIOCESE OF ALLENTOWN
St. Joseph the Worker School, Orefield
Position Description
Job Title: Administrative Assistant to the Principal
FLSA: Non- Exempt
Job Status: Full Time
Reporting Functions: Reports to School Principal; no reports
Job Function: To provide administrative support to the school Principal. This may include, but is not limited to, general clerical duties, receptionist duties and project-based work in the absence of the school secretary.
Duties and Responsibilities:
- Setup and coordinate all meetings and conferences for the school Principal. Maintain the Principal's calendar.
- Coordinate all substitutes needed by the school.
- Maintain all employee records. This includes employee personnel files as well as diocesan background check information.
- Assist employees and staff in the completion and submission of any required diocesan forms. This includes presenting and assisting any new employees with a new hire package.
- Place textbook orders for the school. Maintain records of all orders.
- Be a liaison for the school website. This includes changes, updates and revisions.
- In the absence of the school secretary, answer in-coming telephone calls and transfer calls to the appropriate staff members. Greet and assist all parents and visitors to the school.
- In the absence of the school secretary, receive, sign for and distribute all in-coming UPS/FedEx/Airborn packages for the school.
- Create and modify documents using Microsoft Office.
- Maintain a filing system for the school that will include both hard copy and electronic documents.
- Support the school staff with any project-based work that has been assigned.
- Any other duties as assigned by the Principal.
Educational Requirements:
- 3-5 years of Office Administration experience. Preferably in a school setting.
Other Requirements:
- Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle which is in conformity with the teachings of the Catholic Church.
- Basic reading, writing and arithmetic skills. Fluency in the English language.
- Knowledge of Microsoft Office, Word and Excel.
- The ability to type at least 50 words per minute.
- Experience with basic office equipment including, fax, copier and internal phone systems.
- Professional written and oral communicational skills.
- Strong organizational skills that include being detail oriented and precise.
- The ability to work independently and manage/prioritize multiple projects simultaneously.
- A high degree of credibility, integrity and confidentiality.
Physical Demands: While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Working Conditions: Normal school office environment. School working hours are 7:45 a.m. to 3:15 p.m. May be required to assist with special duties and work outside the normal school day to attend school-related events.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.
Interested applicants must submit resume and cover letters via iSolved Hire or to the following:
Dr. Sarah Johnson, Principal
Email: sjohnson@stjw.org
EOE M/F/D/V