Summary of Position:
The Administrative Assistant provides general support for all staff in the Department of Catholic Charities to ensure efficient day-to-day operations; develops communication strategies and materials that promote the work of Catholic Charities throughout the diocese.
Essential Duties and Responsibilities:
· Performs basic office tasks such as generating correspondence and reports, answering phones and emails, welcoming visitors, maintaining inventory and ordering supplies, distributing mail, and scheduling/managing meetings using Google as requested
· Processes donations and generates gift acknowledgement letters and other forms of donor engagement
· Develops electronic and print publications, email blasts, brochures, flyers, and other materials to promote the ministries of Catholic Charities as needed
· Develops content for all communication venues and maintains the and the
· Assists with creating and gathering content for special projects, assignments, and publications
Secondary Duties and Responsibilities:
· Assists with various departmental and affiliate agency mailing projects
· Shops for, sets up before, and cleans up after departmental meetings and events
· Supports all offices in the department by ordering materials, assisting with the planning and promotion of events and opportunities for engagement, and providing clerical assistance and administrative support where needed
· Supports the Diocese of Youngstown with switchboard relief coverage as needed
· Other duties as assigned
Qualifications and Requirements:
· High school diploma or GED
· Strong verbal and written communication skills and attention to detail
· Ability to develop and implement solutions to typical office problems or issues
· Ability to work collaboratively with colleagues from various departments or agencies
· Ability to work in a fast-paced environment and adapt to changing department needs or priorities
· Prior experience working in an office setting
· Experience with data base software (Blackbaud’s The Raiser’s Edge preferred)
· Proficiency with technology and other software (Microsoft Office Suite, Canva, Google Mail and Calendar functions)
· Excellent time management skills and ability to handle multiple projects and deadlines with limited supervision
· Valid driver’s license and reliable transportation
· Bi-lingual (English/Spanish) desirable
· Meet Safe Environment Policy (FBI/BCI background clearances and VIRTUS training) required
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Computer skills: 3 years (Required)
Work Location: In person