The University Parish Newman Center aka Immaculate Heart of Mary Chapel is seeking a parttime, highly organized, and detail-oriented office assistant to support the ministerial and office operations of the Kent State Newman Center.

ADMINISTRATIVE ASSISTANT JOB RESPONSIBILITIES:

Provides administrative support to ensure efficient ministerial operations of the University Parish Newman Center, closely following established Parish policies and procedures.
Answers phone calls, prepares for meetings, greets and assists visitors and parishioners.
Carries out administrative duties such as filing, typing, copying, binding, scanning, preparing informational flyers and weekly bulletins, etc.
Maintains databases of information related to parish membership and contributions.
Records and maintains Sacramental Registers.
Exhibits polite, professional, timely and inclusive communication via phone, e-mail, and mail.
Maintains supplies inventory (for parish office, and parish hall) by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

ADMINISTRATIVE ASSISTANT SKILLS AND QUALIFICATIONS:

Proven administrative assistant/office experience
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Effective interpersonal, written, and verbal communication skills
Strong technology skills: Microsoft Word, Excel, Google calendar required. Ability to learn new software programs.
Professionalism, discretion and judgment, confidentiality
Works collaboratively with church leaders, lay staff, and students

EDUCATION AND EXPERIENCE REQUIREMENTS:

At least a high school diploma or equivalent education
2 to 3 years of relevant administrative assistant/office experience
A practicing Catholic, in good standing with the Church preferred
Successful completion of Safe Environment Policy requirements (fingerprint screening, credit check, and VIRTUS training) required

DOCUMENTS NEEDED TO APPLY:

Letter of interest
Résumé
Professional references (3)

Please submit required documents via email to the University Parish Pastor, Fr. David Bridling, at dbridling@youngstowndiocese.org.

Job Type: Part-time

Experience:

office: 2 years (Required)

Work Location: In person

Catholic Diocese of Youngstown

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