Summary of Position:

The Administrative Assistant provides general support for all staff in the Department of Catholic Charities to ensure efficient day-to-day operations; develops communication strategies and materials that promote the work of Catholic Charities throughout the diocese.

Essential Duties and Responsibilities:

· Performs basic office tasks such as generating correspondence and reports, answering phones and emails, welcoming visitors, maintaining inventory and ordering supplies, distributing mail, and scheduling/managing meetings using Google as requested

· Processes donations and generates gift acknowledgement letters and other forms of donor engagement

· Develops electronic and print publications, email blasts, brochures, flyers, and other materials to promote the ministries of Catholic Charities as needed

· Develops content for all communication venues and maintains the and the

· Assists with creating and gathering content for special projects, assignments, and publications

Secondary Duties and Responsibilities:

· Assists with various departmental and affiliate agency mailing projects

· Shops for, sets up before, and cleans up after departmental meetings and events

· Supports all offices in the department by ordering materials, assisting with the planning and promotion of events and opportunities for engagement, and providing clerical assistance and administrative support where needed

· Supports the Diocese of Youngstown with switchboard relief coverage as needed

· Other duties as assigned

Qualifications and Requirements:

· High school diploma or GED

· Strong verbal and written communication skills and attention to detail

· Ability to develop and implement solutions to typical office problems or issues

· Ability to work collaboratively with colleagues from various departments or agencies

· Ability to work in a fast-paced environment and adapt to changing department needs or priorities

· Prior experience working in an office setting

· Experience with data base software (Blackbaud’s The Raiser’s Edge preferred)

· Proficiency with technology and other software (Microsoft Office Suite, Canva, Google Mail and Calendar functions)

· Excellent time management skills and ability to handle multiple projects and deadlines with limited supervision

· Valid driver’s license and reliable transportation

· Bi-lingual (English/Spanish) desirable

· Meet Safe Environment Policy (FBI/BCI background clearances and VIRTUS training) required

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Experience:

Computer skills: 3 years (Required)

Work Location: In person

Catholic Diocese of Youngstown

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Administrative Assistant