ST. CHRISTOPHER CATHOLIC CHURCH
BUSINESS MANAGER
IDENTIFING INFORMATION
Position Title: Business Manager
Status: Full-time: Exempt, Salaried
Reports to: Pastor
PRIMARY FUNCTION OF THE POSITION
The Parish Business Manager is an administrator in support of the Pastor's responsibilities to the parish. The administrator is a steward of the physical, financial and personnel resources of the parish and school and enables the other ministries to function effectively.
POSITION SPECIFICATIONS/REQUIREMENTS
Skills, Knowledge, and/or Abilities
• Knowledge of accounting principles and practices
• Excellent interpersonal communication skills
• Excellent organizational skills
• Excellent record-keeping skills
• Good facilitation skills
• Management experience
• Ability to present oneself professionally
• Ability to maintain confidentiality
• Ability to prioritize and to be flexible
• Ability to multitask
• Is knowledgeable concerning computer usage
Education, Training and/or Experience
College Degree in related discipline and 5+ years accounting experience
Working Environment
The hours are somewhat flexible. This position requires you to work in the office. Additionally, this position may require occasional evening and/or weekend work.
POSITION CONTENT
Financial Responsibilities
• Oversees all financial functions of the parish and school
• Sets financial priorities to meet future goals
• Prepares, administers and reviews budget process in collaboration with the Finance Commission and other ministries, subject to review and/or approval by Pastor, as required
• Acts as liaison between the parish and the archdiocese in financial matters
• Maximizes cash management resources
• Implement financial controls, procedures, tools and reports for periodic reporting to the Finance Commission and Parish Council.
• Oversees parish receivables. Assists in collections for all ministries.
• Is responsible for the payroll process
• Maintains security of property, in collaboration with facilities manager. (keys, files, etc.)
• Present financials at the Finance Commission meetings.
Personnel Responsibilities
• Serves as an extension of the Archdiocese to coordinate human resources for all Parish employees (including school employees)
• In collaboration with Pastor, assesses and communicates personnel needs and priorities
• Manages all accounting functions
• In collaboration with the Pastor, establishes and implements personnel policies: the hiring and termination policies of the parish, job descriptions, maintain personnel files, etc. Works in collaboration with Principal on HR policies.
Administrative Responsibilities
• Participates in the management of the parish office
• Oversees the management of the parish records
• Coordinates parish liability and property insurance, workers' compensation with the archdiocesan general insurance program
• Administers parish fundraising programs
• In collaboration with Pastor and other parish administrators, develops the overall strategic vision and organization of St. Christopher.
• Maintains good working relationships, effective communications between parish community, various groups and outside authorities
• Attends pastoral staff meetings, as necessary
• Attends archdiocesan administration meetings as necessary, representing the parish and the Pastor
• Consults with and advises the Pastor and St. Christopher staff on business and administrative matters that affect the parish.
• Coordinates parish purchasing of supplies
• Carries out all duties in accordance with established Archdiocese guidelines
• As time permits, accepts responsibility in other phases of parish ministry as assigned by the Pastor
• Notify Pastor within two weeks of requested time away
