Job Details
Job Location: OUR LADY OF LORETO - Foxfield, CO
Position Type: Part Time
Salary Range: $22.00 - $24.00 Hourly
Job Category: Accounting
Description
Position Summary (Brief description of job)
This position is responsible for managing the school’s accounts receivable, accounts payable and financial aid program.
It is a part-time position that reports to the Director of Finance and HR.
Essential Job Functions (Responsibilities)
Student Accounts Receivable:
- Responsible for and ensures all student financial records are accurate, every student is billed, downloads of payments are timely, and the records of Parish Soft Accounting and FACTS billing reconcile monthly.
- Documents any contacts with parents in the student billing account record in FACTS
- Reviews student balances monthly to identify and collect delinquent student accounts. This encompasses working with each delinquent family to establish a mutually agreeable payment plan with consultation and approval from the Director of Finance and HR (which may include delaying payment or awarding additional tuition assistance).
- Determines uncollectible balances by April 30 to establish the year-end allowance for uncollectible student accounts no later than May 31.
- Reviews student balances monthly to identify credit balances and resolves as appropriate.
Financial Aid:
- Manages and implements the school’s financial aid program in accordance with established school guidelines.
- Ensures that the Our Lady of Loreto website and student handbook information is complete and accurate at all times for the areas of Financial Aid.
- Coordinates and publishes an annual schedule of financial aid tasks and timelines to include input from the Director of Finance and HR and School Principal.
- Creates and submits school announcements and reminders regarding the financial aid process.
- Manage the tuition discount list in coordination with the Director of Finance and HR for each school year.
- Collects all required documentation to aid in the completion of the Variable Tuition Portal (VTP) applications for aid. This encompasses working with each family in the process to make sure all required documents are uploaded and ready for review.
- Notifies parents of award/non-award of aid via letter or electronic notification in accordance with the published timeline.
- Posts financial aid awarded in FACTS accounts – must reconcile to award spreadsheet
- Coordinates the ACE and Schmitz scholarship application process
- Prepares reports for the Director of Finance and HR as requested.
School Bookkeeping:
- Responsible for all school cash receipts and record keeping, including the preparation of all related journal entries
- Processes all school invoices and payments
- Prepares bank reconciliations for all school bank accounts
- Processes all school donations and coordinates gift entry into donor database
- Coordinates and ensures compliance with document retention policies
- Other duties and projects, as assigned by Director of Finance and HR
- Main point of contact for the Home School Association (HSA)
- Record HSA activity and processes payments and deposits in Parish Soft Accounting
Events
- Record Gala activity – the main fundraiser for the school
- Responsible for the submission of state raffle filings and reports
Audit:
- Prepares the following lead schedules and reconciliations:
- Student Accounts Receivable
- Deferred Registration Income
- Deferred Tuition Income
- Tuition Revenue
- Tuition Assistance
Qualifications
- Proficient in Microsoft Office, multiple accounting and financial aid software
- Detail oriented; high organizational skills
- Prefer Associate’s degree or higher in business or accounting
- 3 years’ experience in related fields such as financial aid and collections and billing
