Organization Overview:
Holy Family School of Faith is a well-established, Catholic non-profit organization with a mission: Lead People to Jesus through Prayer, Community and Personal Investment. For the past 20 years, we have succeeded by cultivating a highly entrepreneurial culture and establishing a solid financial foundation. We are seeking a dedicated Administrative Assistant to help scale our ministry to new heights.
Position Summary:
The School of Faith Administrative Assistant is a critical part of our team. This person must be able to collaborate with others as well as be self-directed with little supervision. In addition, it's critical that this person is able to manage multiple tasks that require a large amount of detail with accuracy and efficiency. This person must also possess good problem solving, time management and communication skills. This person must be able to use a computer very effectively and be capable and willing to learn software programs specific to performing tasks for the position. This person must see oneself and act as a team member responsible for the whole of the mission and it's activity.
Responsibilities & Qualifications:
Spiritual
Live a well ordered and balanced life
Daily habit of mental prayer and frequent participation in the sacraments
Pursue deeper conversion and growth in virtue
Receive regular spiritual direction
General Administrative
Assist Director of Catholic Spiritual Mentors Program with event preparation and execution
Email and calendar management
Mail Open, process US Mail; mail all out-bound, manage certain vendor accounts
Answer main phone line setup and maintain general voicemail greeting/s
Screen and handle telephone communications and greet visitors
Purchase and maintain office supplies inventory and breakroom hospitality items
General office and conference room maintenance to ensure a professional environment
Proofreading and letter writing
Draft and finalize written correspondence and documentation
Complete coordination, direction, and fulfillment of special projects
Maintain/organize project-related documents into both digital and paper filing systems
Using provided data, prepare spreadsheets and reports
Provide written communication to clients and vendors
Accounting/Bookkeeping
Work with accountant and assist with receivables
Work with VP, Executive Director of Operations and assist with booking/record keeping and communications associated with Trinity Travel
Technology
Proficient with Microsoft Office 365 suite of products and open to learning new technology.
Website basic content management (platform is Squarespace)
Work with a number of programs including Virtuous (contact management system), QuickBooks, Bill.com, Tallie (expense reporting), Jotform, Avery.com, Mailchimp, Canva
Special Projects
Assist team at large with proofreading written materials
Assist team with presentation materials
Assist with planning and execution of events
Personal Traits:
Detail-Oriented and Process-Driven:You have a strong attention to detail and are driven by the need to create and optimize systems and processes.
Resilient and Adaptable:You thrive in a fast-paced, entrepreneurial environment and can adapt to changing circumstances while remaining focused on long-term goals.
Strong Communicator: You excel at conveying clear and concise information, whether managing schedules, coordinating with team members, or interacting with clients and vendors, ensuring effective communication within and outside the organization.
Mission-Driven:You are deeply committed to the values and teachings of the Catholic Church and are motivated by a desire to contribute to the organization's mission.
Why Join Our Team?
The Administrative Assistant will have the opportunity to work in a faith-filled, mission-driven organization that values personal growth, community, and professional excellence. This role offers a unique chance to directly contribute to the success of the mission while building a solid foundation for operational growth.
Compensation:
We offer a highly competitive salary and benefits package, commensurate with experience and qualifications.
