Organization Overview:

Holy Family School of Faith is a well-established, Catholic non-profit organization with a mission: Lead People to Jesus through Prayer, Community and Personal Investment. For the past 20 years, we have succeeded by cultivating a highly entrepreneurial culture and establishing a solid financial foundation. We are seeking a dedicated Administrative Assistant to help scale our ministry to new heights.

Position Summary:

The School of Faith Administrative Assistant is a critical part of our team. This person must be able to collaborate with others as well as be self-directed with little supervision. In addition, it's critical that this person is able to manage multiple tasks that require a large amount of detail with accuracy and efficiency. This person must also possess good problem solving, time management and communication skills. This person must be able to use a computer very effectively and be capable and willing to learn software programs specific to performing tasks for the position. This person must see oneself and act as a team member responsible for the whole of the mission and it's activity.

Responsibilities & Qualifications:

Spiritual

Live a well ordered and balanced life

Daily habit of mental prayer and frequent participation in the sacraments

Pursue deeper conversion and growth in virtue

Receive regular spiritual direction

General Administrative

Assist Director of Catholic Spiritual Mentors Program with event preparation and execution

Email and calendar management

Mail Open, process US Mail; mail all out-bound, manage certain vendor accounts

Answer main phone line setup and maintain general voicemail greeting/s

Screen and handle telephone communications and greet visitors

Purchase and maintain office supplies inventory and breakroom hospitality items

General office and conference room maintenance to ensure a professional environment

Proofreading and letter writing

Draft and finalize written correspondence and documentation

Complete coordination, direction, and fulfillment of special projects

Maintain/organize project-related documents into both digital and paper filing systems

Using provided data, prepare spreadsheets and reports

Provide written communication to clients and vendors

Accounting/Bookkeeping

Work with accountant and assist with receivables

Work with VP, Executive Director of Operations and assist with booking/record keeping and communications associated with Trinity Travel

Technology

Proficient with Microsoft Office 365 suite of products and open to learning new technology.

Website basic content management (platform is Squarespace)

Work with a number of programs including Virtuous (contact management system), QuickBooks, Bill.com, Tallie (expense reporting), Jotform, Avery.com, Mailchimp, Canva

Special Projects

Assist team at large with proofreading written materials

Assist team with presentation materials

Assist with planning and execution of events

Personal Traits:

Detail-Oriented and Process-Driven:You have a strong attention to detail and are driven by the need to create and optimize systems and processes.

Resilient and Adaptable:You thrive in a fast-paced, entrepreneurial environment and can adapt to changing circumstances while remaining focused on long-term goals.

Strong Communicator: You excel at conveying clear and concise information, whether managing schedules, coordinating with team members, or interacting with clients and vendors, ensuring effective communication within and outside the organization.

Mission-Driven:You are deeply committed to the values and teachings of the Catholic Church and are motivated by a desire to contribute to the organization's mission.

Why Join Our Team?

The Administrative Assistant will have the opportunity to work in a faith-filled, mission-driven organization that values personal growth, community, and professional excellence. This role offers a unique chance to directly contribute to the success of the mission while building a solid foundation for operational growth.

Compensation:

We offer a highly competitive salary and benefits package, commensurate with experience and qualifications.

Holy Family School of Faith Institute

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Administrative Assistant