Job description
St. Gregory the Great Catholic Church
31 St. Gregory Drive
Bluffton, South Carolina 29909
www.sgg.cc
POSITION ANNOUNCEMENT
TITLE: PARISH ADMINISTRATIVE ASSISTANT
POSITION REPORTS TO: PASTOR AND PARISH MANAGER
HOURS: FULL TIME; HOURLY
PURPOSE AND SCOPE:
Responsible for maintaining daily operations of the parish office and for relieving the pastor and Parish Manager of clerical work and minor administrative and business details. The parish office is currently open from 8:30AM to 4:30PM, Monday through Friday, 12 months per year. No evening or weekend hours are expected, except at the Pastor's or Parish Manager's request. Ability to speak English and Spanish preferred.
JOB DESCRIPTION
Duties include but are not limited to:
Word processing all correspondence, reports, memos, etc.
Typing certificates and forms
Reception/Greeting visitors and responding to general questions
Collaborate in recording Sacraments and other parish records
Maintaining and monitoring filing system, paper and electronic
Scheduling appointments and meetings for pastor/priests as instructed by pastor
Scheduling the use of parish facilities
Opening and routing incoming mail and preparing outgoing mail
Preparing parish bulletin(s), calendar, and special programs as needed
Ordering and maintaining records of office and religious supplies and materials
Scheduling outside printing projects
Photocopying all correspondence and other materials as needed
Data entry into parish data program
Maintaining parishioner records in parish data program and preparing reports as needed
Communicating with Diocesan offices, vendors, and parishioners
Answering the telephone and email and recording and relaying messages
Adhering to deadlines based on the parish/Diocesan calendars
Prepare and maintain Mass Intention book and Mass cards/intentions: Coordinate with the Parish Bookkeeper/Accountant on receiving and recording payments and donations according to parish money counting policy (i.e. Mass intentions)
Collaborate with the Parish Manager, communications coordinator, and/or other department heads to maintain information on parish website and social media
Collaborate with ministries and other departments with preparing for and communicating out events, activities, and programs
Other related tasks as assigned
POSITION ANALYSIS
This detail oriented individual must have above average typing/word processing skills, excellent organizational skills and the ability to understand and follow instruction, as well as to work independently. The person in this position should have knowledge of general office procedures, familiarity with office equipment (computer, typewriter, copier, fax machine, adding machine) and excellent spelling and grammatical skills. The individual needs to be mature, courteous, and able to interact well with others. As a visible representative of the parish, this person will need to put the interests of the parish first in all actions and communication with others. Cordial and effective communication with priests, parishioners, vendors, committee members, officers of church councils, and Diocesan office personnel is an ongoing necessity.
Trustworthiness, reliability, willingness to maintain confidentiality and the ability to complete routine and delegated assignments in a timely matter are essential.
REQUIREMENTS
High School diploma, preferably with a business curriculum. Knowledge of word processing, data base and spreadsheet applications, email and Internet.
Bilingual preferred.
Job Type: Full-time
Pay: $12.00 - $18.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Microsoft Powerpoint: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)
Work Location: In person
