Santa Clara Catholic Church

Santa Clara Catholic Church

General Summary of the Position

The Business Manager is a leadership role in support of the pastor’s responsibilities to the parish and/or principal’s responsibilities to the school. This leader is a steward of the physical, financial, and personnel resources of the parish.

Essential Duties and Responsibilities of the Position

The parish / school business manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:

Functional Areas of Responsibility –

General Operations Management:

Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities

Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings

Attend diocesan administration meetings representing the parish / school and the pastor / principal. Distribute and disseminate information obtained at these meetings to all parish / school personnel.

Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school

Direct the management of the parish / school office

Oversee the management of the parish / school records

Maintain all cemetery records if applicable

Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program

Direct or provide input into parish / school stewardship, development, and fundraising initiatives.

Oversee the management of parish/school information technology.

Participate in strategic planning and day-to-day execution of strategic goals/objectives.

Maintain familiarity with all applicable policies and procedures.

Finance and Accounting:

Maintain accuracy of all financial files and records, and establish a responsible cash flow management system

Prepare, administer, and review budget process in collaboration with finance and other commissions, subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.

Act as liaison between the parish / school and the diocese in financial matters

Maximize cash management resources

Coordinate and review parish / school-based organizations’ funds

Maintain accurate accounting following generally accepted accounting principles

Ensure financial accountability and stewardship policies and procedures are implemented and maintained.

Human Resources:

Establish and maintain personnel performance evaluation process

Evaluate, hire, train, and coach direct reports

Administer salaries and benefits programs

In collaboration with the pastor / principal, establish and implement personnel policies

Establish and conduct employee training for all staff

Process new hire / termination paperwork

Facility and Asset Management:

Coordinate parish purchasing of supplies

Responsible for ensuring use of parish facilities by various groups complies with all applicable policies

Supervise any major construction, improvement or repair

Solicit and review bids and quotes and negotiate contracts

Establish and monitor preventative maintenance programs for all properties and vehicles

Establish emergency procedures for staff

Maintain security of property (keys, files, valuables, etc.)

Other Duties:

Functions as a resource and supporting team member for all Parish/School activities and events

Additional duties as assigned by Pastor / Principal

Position Requirements

– Knowledge, Skills and Abilities:

– Thorough knowledge of accounting principles and practices

– Solid business operational experience

– Excellent interpersonal communication skills

– Supervisory and leadership experience

– Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly

– Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software

– Good record-keeping skills

– Good facilitation skills

– Collaborative style that fosters workplace excellence and mutual staff support

– Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence

– Ability to present oneself professionally

– Ability to maintain confidentiality

Ability to prioritize and to be flexible

Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary

Education and Experience:

– Bachelor’s Degree desired in Business or a closely related field
– 5 – 10 years of business experience, non-profit experience preferred.

Background Check: This position requires a criminal background check and credit check.

Language requirements: English proficiency required. Bilingual English/Spanish preferred.

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