ST. LEO THE GREAT CATHOLIC CHURCH, Fairfax, Virginia
DIRECTOR OF FINANCE JOB DESCRIPTION
SUMMARY -The Director of Finance is a professional administrator who reports directly to the Pastor. The Director of Finance assists the Pastor with the stewardship of the financial, physical resources of the Parish, in accordance with Diocesan policies and guidelines.
The Director of Finance is responsible for all financial matters of the Parish including maintenance of all accounting records (general ledger, subledgers, payroll, accounts receivable and payable), deployment of an adequate system of internal control, preparation of financial reports and presentation materials for Parish Finance Council meetings, development and tracking of the Parish budget; annual reporting to Parishioners, and compliance with all government and Diocese of Arlington reporting requirements.
This position entails significant exposure to confidential information and discussions, requiring an individual who is always capable of maintaining confidentiality, under all circumstances.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
POLICY, PROCEDURES, & INTERNAL CONTROL
Develops and deploys Parish policies and procedures (financial and employee), including those promulgated by the Diocese of Arlington. Monitors to ensure consistency with Diocesan policies and guidelines.
Maintains an adequate system of internal control.
Responds to internal audit requests and ensures timely remediation of audit findings.
FINANCIAL PROCESSES
Efficient and effective transactional accounting processes, primary and ancillary sources of cash receipts, payment of invoices, payroll, receivables, payables, as well as contract management.
Maintains relationships with vendors, communicates policies & procedures, and ensures objectivity in vendor selection and sufficiency of goods/services rendered.
Provides management of the payroll system. Maintains personnel records and serves as a liaison between Parish employees and the Diocesan HR function.
Prepares and delivers in a timely manner Form 1099 documents.
Provides management of Parish bank and DIAL accounts.
Deploys a continuous improvement mindset seeking to simplify and improve Parish administrative procedures.
ACCOUNTING & REPORTING
Maintenance of appropriate accounting policies, as promulgated by the Diocese.
Maintenance of the general ledger, monthly close, journal entries with adequate support, reconciliations of bank accounts as well as any subledgers.
Preparation of monthly, quarterly, and annual financial reports of the Parish for the Pastor, finance council, and Diocese.
Ensures timely reporting of activities by Parish organizations.
BUDGETING, FORECASTING, ANALYSIS
Leads the Parish budget and management process that results in an actionable financial plan to drive accountability for the Parish's departments.
Provides forecasts (budget updates) of results of activities as requested.
Analyzes monthly financial results and identifies variances to budget with suggestions for corrective action, as necessary. Meets with various department/ministry heads to review periodic results.
PERSONNEL MANAGEMENT & HUMAN RESOURCES
Payroll processing and data management with Dayforce payroll and HR data base.
Administration of employee benefits including but not limited to health/dental/vision, vacation and sick leave, disability leave, FMLA, worker's compensation insurance.
Maintain staff personnel files and payroll file records.
OTHER DUTIES:
Attends all Diocesan Business Managers meetings. Reports on Diocesan information disseminated at each meeting to all affected parties.
As delegated by the Pastor, acts as a liaison between the Parish and the Diocese.
Serves as a resource person to the Parish finance council and other groups as needed.
Coordinate all financial campaigns and programs for the Parish (e.g., Annual Offertory Program, BLA, etc.).
Other duties as requested by the Pastor.
JOB QUALIFICATIONS AND SKILL REQUIREMENTS:
The successful candidate must have general knowledge of the principles of accounting and bookkeeping and the ability to understand, analyze, and interpret common financial reports and legal documents used in the normal course of Parish business. An ability to organize, prioritize and manage multiple tasks concurrently and to maintain effective working relationships with internal and external contacts is also critical.
Must have excellent oral and written communication skills and the ability to successfully resolve conflicts and solve problems. Must have the ability to establish and maintain effective communication and working relationships with the Pastor, other priests, Parish employees and volunteers, and others within the Parish community. Must be committed to employee motivation and team building and to continuously working to improve the efficiency, knowledge and skill sets of Parish personnel.
We require a BS/BA in accounting, business, finance or a closely related field; CPA preferred, but not required; minimum of five years' experience in finance/business management; prior experience with QuickBooks, Excel and database management systems; and a minimum of three years supervisory experience. Must be a fully initiated and practicing Catholic, able to participate in the full sacramental life of the Church.
Work Hours: Monday through Friday: 9 am - 5 pm. Some evenings may be required.
We offer a competitive salary and an excellent benefits package. Interested candidates should email a cover letter, resume and salary requirements to juan.a.puigbo@arlingtondiocese.org. Please write "Director of Finance" in the subject line
