Assistant Work Camp Coordinator

Catholic Diocese of Arlington • Full-time • Arlington, VA, US • 6d ago

POSITION SUMMARY:

The Office of Youth, Campus, and Young Adult Ministries (OYCYAM) assists parishes and college campuses in the Catholic Diocese of Arlington to fully incorporate young people into the life of the Church. This is accomplished through advocacy for youth workers on the diocesan level, training and development of youth workers, large diocesan gatherings of young people, and facilitating collaboration and communication between all schools, parishes, and organizations.

The Assistant WorkCamp Coordinator supports the Office’s annual weeklong WorkCamp, including all pre- and post-WorkCamp planning and logistics.

PRINCIPAL DUTIES:

Works closely with the WorkCamp Coordinator to plan overall WorkCamp logistics and programing. Attends all WorkCamp diocesan-level meetings.

Works with social service agencies, community members, and other organizations to identify 80 to 120 potential WorkCamp residents each year. Designs and manages effective communication with residents and social service agencies about the program's application and assessment process and ensures understanding of program expectations, scope, limitations, and liability.

Establishes WorkCamp project sites in accordance with guidelines set by the WorkCamp Coordinator, i.e., number of projects, number of sites, degree of project difficulty, location, and distance from homebase.

Plans all phases of the WorkCamp construction projects from initiation to completion. Uses project management software to ensure the flow of project data and to document project progression. Makes final determination of repairs needed at each site. Ensures the repairs are designed in compliance with all local building codes and applies for all required permits.

Assists with the recruitment and training of contracted and volunteer WorkCamp project managers.

Assists in training a representative from each participating parish to prepare the parish team for project work as well as to build cohesiveness among team members. Ensures parish compliance with safety training requirements. Instructs parishes on which group tools they need to provide at WorkCamp.

Assists with the formation of WorkCamp crews and pairing crews to projects.

Identifies and selects volunteer contractors. Ensures contractors meet the appropriate level of compliance with child protection regulations. Prepares and distributes job site project plans. Plans and conducts one annual WorkCamp “Contractor Meeting.”

Places orders with vendors for construction materials and supplies. Creates accounts with hardware stores for contractors to purchase materials.

Prior to WorkCamp week, identifies both volunteer and for-hire contractors to complete WorkCamp projects and site clean-up tasks. Coordinates completion of all projects and cleanup of trash, materials, and project equipment post-WorkCamp.

Assist in the selection of a site for HomeBase. Establishes relationships with staff members of the facility used as HomeBase. Identifies, selects, and trains volunteers to staff HomeBase.

Provides general guidance and direction to staff and volunteers throughout WorkCamp week, including troubleshooting problems. Oversees all site projects during WorkCamp week, including being the primary point of contact for crews and volunteer contractors. Ensures all site projects are completed on time and on budget.

Recruits and provides training to WorkCamp Office staff and oversees Office staff operations during WorkCamp week.

Oversees site visit operations for visiting priests, seminarians, and other personnel.

Works in conjunction with the Office of Communications to identify potential sites for external and internal media needs.

Assists with the implementation of other Office of Youth, Campus, and Young Adult Ministries events and activities.

Plans and coordinates the annual Young Adult Ministry Mission trip.

Maintains audio/visual equipment for the office and collaborates with the Information Technology Department to implement software and hardware updates.

RESPONSIBILITIES AND AUTHORITY:

Supervision Received
Given wide latitude and exercises significant discretion under the general direction of the WorkCamp Coordinator.
Management
Positions supervised: None
Physical Demands/Working Environment
While performing the duties of this job, required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) medium to heavy weight of 75 – 100 pounds
Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read
Frequently required to sit, hear, talk and use repetitive motion of the hands/wrists
Work performed in and out of the office setting. Work may be performed in cramped, uncomfortable spaces ― e.g., attics, crawl spaces, utility closets ― for extended periods.
Required to travel throughout the diocese and potential WorkCamp locations, including potential overnight stays
Evening and/or weekend work is required

QUALIFICATIONS:

Knowledge/Skills: Ability to work independently and exercise a high degree of independent judgment and initiative in determining approach/action; demonstrated project management skills including attention to details; working knowledge of light construction and home repair, project scheduling, and cost estimating; knowledge of Virginia Construction Code; sound written and verbal communication skills; highly proficient in Microsoft Office, especially Word, Excel, and Access (or other project management database software) and graphic design.