POSITION DESCRIPTION
Position: Senior Payroll Associate
Department: Office of Finance
Reports To: Senior Manager for Payroll & Accounts Payable
Classification: Non-Exempt
General Description
Position is responsible for the processing of multiple payrolls, maintaining controls and procedures, payment of voluntary deductions, and distribution of payroll.
Specific Duties/Responsibilities
The following specific responsibilities are representative of the duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.
- Implements and processes all required controls.
- Reviews and verifies changes made by Human Resources for salary, new hires, terminations, and personal information. Position inputs any tax, direct deposit, distribution, or voluntary deductions for the Archdiocese of Newark and Cemeteries Union payroll.
- Audits and records employees time sheets for hourly payments, commissions, stipends, retro, and salary adjustments.
- Data entry for the RCAN and the Cemeteries (Union) payrolls, maintains the control of balancing time record to pre-check reporting before submitting the payroll to ADP, and verifies pre-check report to final payroll register when payroll is returned by ADP. Prepares checks for release and distributes according to distribution set up and schedule.
- Processes miscellaneous payrolls such as the annual salary increases and Christmas bonus as well as any required supplemental payrolls when applicable
- Voids payroll checks and direct deposits as well as recovering our reimbursement from ADP.
- Prepares manual checks for payroll, maintains check log, posts to the payroll system to update year to date and ensures all procedures and controls are followed.
- Payment and control of liability for insurance withholding, credit union, AA, and other payroll withholdings.
- Maintains the control files for child support and garnishments and responds to inquiries by the employees, Offices of NJ Family Support, and various counties.
- Prepares the data for the posting of payroll and TDA employer match to the general ledger.
- Responds to employee’s payroll issues
- Prepares monthly payroll Journal Entries
- Works with Payroll Manager on the reconciliation of quarterly and annual payroll related tax forms and reconciliations. Annual W-2 Pension box audit and update.
- Assists Payroll Manager with the distribution, reconciliation and filing of W-2’s, 1099M’s, for the RCAN and Cemeteries payrolls and accounts payable systems
- Maintains payroll and tax files
- Orders supplies
- Administers Petty Cash
- Serves as a back-up to the Accounts Payable Staff by responding to accounts payable inquiries, audits invoices, data entry of batches, testing new vendors for taxable income, and setting up new fiscal year AP files.
- Produces various reports for financial reporting purposes. Able to run ad hoc reports using ADP Workforce Reporting.
- Prepares the Cemetery Payroll bank reconciliations
- Other duties as assigned.
Working with Controller and Payroll Manager:
- Responsible for reviewing the accuracy of the ADP download for both GF0 (bi-weekly) and GF2 (weekly) and comparing it to the labor distribution and statistical summaries before importing the files into the general ledger system.
- Responsible for the posting of the ADP withdrawals based on the statistical report
- Processing the monthly Chancery and Cemetery entries to distribute medical, dental and copay to the various cost centers
- Processing the monthly employer match (403B) allocations to cost centers.
- Entering AP wires into the Serenic General ledger system
- Reporting Monthly to Cemeteries all Union Dues, Co Pay deductions, and quarterly Cemeteries Sales Earnings
- Other duties as assigned
Qualifications/Skills
- Strong Experience using ADP Workforce including time and attendance and ADP Workforce reporting and Excel
- Experience with Microsoft Dynamics General Ledger System is a plus
- A strong work ethic
- Diligence in meeting deadlines and maintaining accuracy
- Good communication skills
- Ability to maintain confidential information
Education and/or Experience (Preferred)
- Bachelor’s degree with emphasis in Accounting and Finance.
- Minimum of three years relevant payroll experience in ADP Workforce or Comparable payroll system required.
Physical Demands
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Revised November 2024
