POSITION TITLE: Migrant Sheltering Data Entry Clerk - San Diego
(Temporary Position)
DEPARTMENT: Refugee Services
REPORTS TO: Program Manager, Refugee Services
FLSA STATUS: Non-Exempt
TIME COMMITMENT: Full-time (40 hours/week), evening and night shifts, and one weekend day per week
SALARY: $24.00-26.00 per hour San Diego
BENEFITS: Catholic Charities offers a full line of benefits to select from medical, dental, and vision. Prescription drugs, life insurance, cash-balance pension plan, 403(b), vacation,
15 holidays and sick leave.
To apply for this position you need to complete this Application
ORGANIZATION PROFILE: Catholic Charities Diocese of San Diego was founded in 1919 to provide service to those in need, to be a witness to the scriptural values of mercy, to advocate for justice, and to call all people of goodwill to join in these efforts. The agency responds to the needs of the poor in two counties of the Roman Catholic Diocese San Diego and Imperial.
POSITION SUMMARY:
The Migrant Shelter Data Analyst reports to the Program Manager and works in accordance with the mission and philosophy of Catholic Charities Diocese of San Diego. The Data Analyst carries out a variety of duties related to the operation of a transitional shelter for asylum seekers, including data entry, generating, and submitting program tracking reports, responsible for keeping accurate data.
The Data Analyst communicates with all assigned cases regularly and proactively to ensure client’s personal and medical information is accurate for reporting purposes, and problems are solved in a timely manner. Frequent and effective communication with other department staff – the Program Manager, Case Managers, Client Services Coordinator, Transportation Aides, Attorneys, and others – is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Generate queries, create, and deliver reports for Program Managers, CDSS, and Department’s Director to support and justify operational needs.
- Update in real time the program’s virtual whiteboard for placement requests, client drops, shelter occupancy and other site-specific data.
- Ensuring client’s information (personal and medical) remains confidential.
- Complete and maintain records and documentation by documenting interactions with clients, maintaining statistical data, completing individual files, and tracking medical needs and services.
- Assist in providing orientation to new employees or volunteers by performing duties such as familiarizing individuals with the policies and procedures or equipment of the facility and/or work area and demonstrating work procedures.
- Perform other related duties as assigned.
EDUCATION, EXPERIENCE:
- Associate’s degree or higher
- Proficiency with Microsoft Office Suite – including Outlook, Word, Excel, PowerPoint, and Access – and other commonly used office software required
- Proficiency in Excel (e.g., ability to create pivot tables)
- Ability to contribute to and maintain accurate, complete, and confidential records and reports
- Familiarity with data management software and the use of databases for tracking the delivery of services to clients preferred
- Strong analytical and critical thinking skills
- Bilingual in English and/ or Spanish preferred
- Ability to communicate effectively and tactfully with clients, co-workers, and other individuals in a diverse, multicultural work environment
CERTIFICATES, LICENSES, REGISTRATIONS:
- Must successfully complete a DOJ / FBI live scan fingerprint check
- Tuberculin Skin Test
- CPR/First Aid Certification (desired)
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee is frequently required to stand. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.
Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate based on race, color, national origin, religion, sex, age, sexual orientation or disability. Persons seeking employment are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.
