Parish Name: St. Mary Catholic Church
Location: 426 E 7th St, National City, CA 91950
Reports to: Pastor
Employment Type: Full Time (40 hours)
FLSA Status: Non-Exempt
To Apply: Please include a cover letter or brief statement as to why you want to serve the Catholic Church in this capacity.
Position Overview
The Bookkeeper is responsible for maintaining clear financial accountability using QuickBooks Desktop:
- Processes/posts accounting transactions including invoices, payroll, revenues, and expenses
- Uses the system to do research
- Generates financial reports
- Maintains physical accounting files
Essential Duties and Responsibilities include the following:
Payroll:
- Reviews employees’ time sheets in Paylocity, confers with employee for any error(s), obtains written corrections (manual timesheet).
- Prepares and submits payroll to Paylocity
- Generates/prints out reports.
- Uses pro-forma worksheet to generate JE
- Records JE in QuickBooks
Accounts Payable:
- Prepares checks to pay invoices 15 days/a week before they become due
- Sends the checks to the Pastor for signature.
- Ensures that all signed checks are issued in Single Point
Accounting:
- Checks email daily (Outlook)
- Prepares the account posting summary reports for Weekly Mass Collection and submits the reports to Pastor
- Reviews the Weekly Mass Collection report submitted by the counters.
- Records deposits in QuickBooks timely.
- Remits special collections to the Diocese in a timely manner.
- Generates, summarizes, and journalizes monthly On-Line deposits (on-line Giving) from Parish Soft before the bank reconciliation.
- Makes a Fund Transfer related On-Line Giving form Gen. fund to catechetical fund and building fund every month end.
- Reconciles all bank accounts monthly.
- Ensures that the following transactions are recorded monthly.
- Fund on Deposit (FOD) interest
- Health Insurance
- Parish Assessment
- Sabbatical Fund
- Service Corporation Assessment
- Updates employee files as needed, i.e. pay changes, termination, etc.
- Attends the meetings of the Parish Finance Council. Generates and explains financial reports.
- Attends the Diocese administrators meeting.
- Maintains and updates all accounting and employee files.
- Submits reports required by federal and state agencies in a timely manner.
- Prepares and submits reports required by the Diocese in a timely manner.
- Performs other duties and reports as required by the Pastor and the Diocese.
Requirements
- Minimum of 2 years of bookkeeping/accounting experience.
- Competency in MS Office and QuickBooks
- Hands on experience with spreadsheets and financial reports.
- Strong communication and organizational skills.
- Ability to work independently and collaboratively with others in a positive and friendly manner.
- Ability to perform filing and record keeping tasks.
- Associate degree or relevant certification – preferably in accounting or a related field.
Physical Demands
While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish/school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
St. Mary Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.
