DIOCESE OF ALLENTOWN
Bethlehem Catholic High School, Bethlehem
Position Description
Job Title: Bookkeeper
FLSA: Non-Exempt
Job Status: Full-Time
Reporting Functions: Reports to Principal; no reports
Job Function: Responsibilities include, but are not limited to, processing the bi-weekly payroll for the staff, processing payment for all requisitions and purchase orders, overseeing the tuition collection process, maintaining all tuition-related records, and assisting in the development of the annual school budget.
Duties and Responsibilities:
- Process bi-weekly payroll for school staff. Process salary projection sheets and maintain payroll records that include calculation of salary, salary deductions, local taxes, and other payroll-related matters.
- Prepare and forward monthly pension reports to the diocesan Pension Office; assist in the enrollment of employees into the diocesan pension plans each January.
- Process payment for all requisitions and purchase orders in a timely manner; ensure that all invoices are accurate and billed appropriately. Maintain journal entries for all purchases made; act as a contact with the local bank to resolve any issues.
- Prepare all accounts receivable and bank deposits and, with the Principal's approval, bank transfers as needed. Handle cash and checks for all school-related collections and programs.
- Consult with the Principal and School Board Finance Committee and assist in the development of the school budget. Prepare a monthly report to the School Board summarizing current monthly income/expenses; prepare a detailed report for the School Board Treasurer and Principal.
- Project the year-end financial status for each April School Board meeting as required by the Principal and School Board.
- Prepare year-end financial reports with the assistance of the School Board Treasurer; ensure that the report is submitted to the diocesan office in a timely manner.
- Maintain tuition records for each family; provide the Pastor and Principal with updates that include delinquent accounts.
- Forward delinquency letters to families at the end of each quarter; field incoming phone calls related to tuition payment.
- Contribute to the timely completion of applicable federal, state, local and diocesan reports as needed.
- Meet with all new employees to review new hire paperwork. Assist new employees with payroll-related paperwork (W4, I9, direct deposit, database information, etc.). Assist with all health/dental insurance paperwork and process paperwork with health care providers accordingly.
- Complete required separation paperwork when an employee is terminated and forward it to appropriate offices; complete employment verification requests for former employees; complete and process any unemployment questionnaires for former employees.
- Receive memorial donations for the school and inform families; maintain a spreadsheet of donations for the Principal.
- Any other duties as assigned by the Principal.
Educational Requirements:
- Associate's Degree or equivalent business experience.
- At least 3-5 years of experience as a school Bookkeeper/Financial Secretary.
Other Requirements:
- Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals.
- Proficiency in Microsoft Office, and Sage accounting software.
- Must possess excellent organizational and communication skills.
- Must exhibit a high degree of integrity, loyalty, and dependability, and have a strong work ethic. The position continually requires demonstrated poise, tact, and diplomacy.
- Must possess a high level of interpersonal skills to handle sensitive confidential situations.
- Must be able to work independently and proficiently.
Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Working Conditions: Normal office environment. This is a full-time position, 35 hours per week, Monday to Friday.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.
All interested candidates should send their resumes to:
resumes@allentowndiocese.org
OR
Diocese of Allentown
Office of Human Resources
P.O. Box F
Allentown, PA 18105-1538
EOE M/F/D/V
