Diocese of Allentown
Mercy School for Special Learning, Allentown
Position Description
Job Title: Bookkeeper/ HR Rep
FLSA: Non-Exempt
Job Status: Part-Time
Reporting: Reports to the Principal
Job Function: Responsibilities include, but are not limited to, payroll, accounts payable, accounts receivable, human resources and budgeting. Participates in monthly Finance meetings. Works closely with accountant from Campbell, Rappold Y Yurasits accounting firm. Also functions as HR representative to all non- contracted employees.
Duties and Responsibilities
- Works in collaboration with CR&Y in processing bi-weekly payroll for school staff. Process salary projection sheets and maintain payroll records that include calculation of salary, and salary deductions. Tracks attendance for all non-contracted employees.
- Prepares and forwards monthly pension reports to the diocesan pension office; assist in the enrollment of employees into the diocesan pension plans each January.
- Process accounts payable invoices in a timely manner: ensure that all invoices received are accurate and billed appropriately. Enter all A/P invoices in Bill.com (online accounts payable application). Acts as a contact with the local bank to resolve any issues.
- Prepare all accounts receivable and bank deposits and, with the principal's approval, bank transfers as needed. Handle cash and checks for all school-related collections and programs. Maintains, supervises, and reconciles all petty cash funds. Communicate with Finance Chair regarding the weekly status of accounts and expenses.
- Prepares and monitors the Parish Subsidy tuition billing statements each school year.
- Consult with the principal and School Board Finance Committee and assist in the development of the school budget. Assists accounting firm in preparing monthly financial reports to the Board summarizing current monthly income/expenses.
- Assists the accounting firm in projecting the year-end financial status for each April School Board meeting as required by the principal and school board.
- Assists in the preparation of year-end financial reports with the assistance of the School Board Treasurer: ensuring that the report is submitted to the diocesan office in a timely manner.
- Functions as the contact person between diocesan office and the school in matters related to finances, human resource issues and benefits.
- Meet with all new employees to review new hire paperwork. Assist new employees with payroll-related paperwork (W-4, I9, direct deposit, database information, etc.) Assist with all benefits related paperwork. Facilitates all workers compensation issues.
- Complete required separation paperwork when an employee is terminated and forward it to the appropriate offices, complete employment verification requests for former employees: complete and process any unemployment questionnaire for former employees.
- Maintain a file of all donations received with restrictions. Monitors and tracks use of these funds for their intended purpose.
- Performs all other duties as assigned.
Additional Condition of Employment:
Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.
Educational Qualifications:
- Associate's degree or equivalent business experience.
- At least 3-5 years' experience as a Bookkeeper, preferably in a school setting.
- Proficiency in Microsoft Office and Quick Books Online accounting software. Knowledge of accrual type accounting.
- Familiarity with Bill.com, Simple Tuition Solutions, I-Solved systems: or similar applications a plus.
Other Requirements:
- Must be able to work independently and proficiently. Must possess excellent organizational and communication skills.
- Must exhibit a high degree of integrity, loyalty and dependability and have a strong work ethic. Must be sensitive to the individuals with disabilities.
- Must possess a high level of interpersonal skills to handle sensitive confidential situations.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.
Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Working Conditions: Normal Office environment. This is a part-time position between the hours of 8:00 AM - 3:30 PM, 29 hours per week; 12 months a year, Monday to Friday. Reduced Summer hours
Interested applicants must submit a cover letter and resume via iSolved Hire or to the following:
Principal Beth Grys
Email: bgrys@mercyschool.org
EOE M/F/D/V
