General Position Summary
As the coordinator of Liturgy, you will be the person of contact for the family throughout the entire planning process for sacramental celebrations. Complete all necessary paperwork and attend meetings. For funerals: this includes “being present” at the funeral planning meetings and coordinating a sacristan to serve at the funeral. This person will also interface between the parish and funeral home, cemetery or others. For weddings: this includes “being present” at the actual wedding and rehearsals. Coordinate Sacristans: schedule who will be there and what they will be doing. This individual also provides and maintains the day-to-day administrative duties of the Safe Environment Program
Principal Accountabilities
Liturgy
Funerals
- Communicates patiently and compassionately with grieving family members of the deceased. Taking notes and information about the deceased.
- Schedule with the priest on the availability of the priest’s schedule on the imminent funeral liturgy.
- Coordinates with the coordinator of Music to facilitate beauty in the Mass of Christian Burial.
- Ensures that all readings for funeral liturgies are printed and placed in the sacristy beforehand.
- Interface between the parish and funeral home (coordinator), cemetery or others as needed.
Weddings
- Meet with couples during the preparation phase.
- Contact the bride and/or groom in a timely manner upon notification of the scheduled wedding.
- Make necessary appointments with members of the wedding party and mail all necessary information for the parish's wedding policies.
- Review the parish policies for the use of the church for weddings and assist the couple by answering questions about the ceremony.
- Take inquiries from florists and photographers/videographers about their work in the church during the ceremony.
- Review wedding day with party and families as it pertains to the sacrament of matrimony.
- Assist couples, their wedding party, and the presider of the ceremony at the wedding rehearsal and ceremony
Administrative
- Completes all necessary sacramental paperwork
- Attends all meetings
Safe Environment
- Attends Diocesan meetings on Safe Environment programs/issues on behalf of the Parish.
- Updates and maintains Safe Environment database records, including criminal background checks, code of conduct compliance, filing system and required training.
- Coordinates the scheduling of parish facilitated training programs.
- Provides Safe Environment materials and support to the parish volunteers, Safe Environment training facilitators and staff.
- Recruits and recommends new parish volunteer facilitators, pending pastor approval.
- Notifies ministry supervisors of current volunteers retraining needs via email and/or direct mail, when their eligibility date is within 60 days of expiration.
- Coordinates the Parish Safe Environment Program with the Diocesan Safe Environment Staff.
- Supports the parish's compliance effort for the annual audit of the Safe Environment Program.
- Conducts routine monitoring of the database for the current eligibility status for ministry and coordinates the Safe Environment training program.
Internal Contacts
Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees.
External Contacts
Diocese vendors, local, state, and federal agency representatives, and auditors.
Working Conditions And/or Physical Requirements
- Some nights, weekends and holiday hours are required.
- A 45-minute session with the couple can be arranged according to the schedules of the coordinator and the couple. The meeting place can be at the parish office (by arranging with the secretary) or in the church.
- Rehearsals normally take place on Friday evenings and last at least 45 minutes. The time is set as negotiated by the couple and the coordinator.
- The coordinator is to be available 1 hour before the ceremony and continue a presence until the wedding party has left
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
- Ability to sit and perform computer work for lengthy periods of time.
- Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
- A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers.
- Ability to accept work interruptions while remaining focused on duties.
- Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.
- Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
Travel Requirements
- Infrequent travel, by car, may be required to Diocese Parishes and/or schools.
Education And Experience Preferred
- Active member of the Catholic Church.
- Familiarity with the liturgical celebrations
- Previous Sacristan coordination experience preferred.
Knowledge And Skills Preferred
- Microsoft Office 365 / Intermediate to advanced capabilities with a heavy emphasis in Excel, PowerPoint, and Word.
- Demonstrated professional written and verbal communication skills.
- Demonstrated analytical, customer service skills and the ability to multi-task.
FLSA Designation: Non-Exempt Occasional 10 hours per week.
