I. POSITION PURPOSE
Provide bookkeeping services for the parish, in accordance with Archdiocesan administration
and finance policies and procedures.
Ii. Major Duties And Responsibilities
- Maintains accounts payable and receivable ledgers and prepares and submits a financial statement to the pastor and Finance Council on a monthly basis.
- Maintains all parish banking accounts, processes check requests and verifies authorization for expenditures in all program and operating accounts.
- Reconciles bank statements on a monthly basis.
- Prepares monthly staff payroll and maintains the payroll system. Assures all appropriate taxes are withheld and that quarterly government reports are prepared and submitted in a timely manner.
Payroll Administration –
- Employee timecards must be submitted for approval by Sunday evening every other week (the day before payroll submission)
- Employee timecards must be approved by Monday at noon every other week
- Submit supplemental spreadsheets as needed (i.e., cashing out vacation hours for termination, retropay, etc.)
- Submit payroll for approval with payroll submission document completed by emailing PSOSubsandCorrs@seattlearch.org
- Accounts for all contributions to the parish and deposits parish collections on a weekly basis.
- Coordinates volunteers for money-counting and record-keeping.
- Administers the pension, medical, dental, life, long-term disability insurance, Tax Deferred Annuity and Premium Only Programs for parish employees.
- Provide assistance to pastoral leader and others as directed in the preparation of the annual parish budget. Provides financial information including current budget allocations, year-to-date balances and anticipated financial needs for the future.
- Serves as staff to the Parish Finance Council as requested. he following materials must be prepared and presented at meetings:
- Budget vs. Actuals FYTD
- Balance sheet YTD
- PRF accounts FYTD
- Provides bookkeeping services and advice for those who direct the various fundraising efforts for the parish, including the Annual Catholic Appeal, Sacrificial Giving and special collections.
- Maintains a level of knowledge and skills required for the bookkeeping profession. This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.
- Monthly bulletin numbers:
- Prepared by the Wednesday before the third Sunday of the month.
- Includes last month’s income, expenses, budgeted income, and budgeted expenses.
- Includes FYTD income and expenses.
- Prepares to-date ACA goal totals on Thursday each week for the bulletin on Sunday
(when applicable).
- Send collections checks to custodial funds at least every four weeks:
- Regularly includes funds collected on behalf of St. Vincent de Paul, Marysville Food Bank, Backpack Ministry, etc.
- Includes funds received for any Archdiocesan campaign (i.e., Peter’s Pense, Rice Bowls, etc.)
- Writes reimbursement checks as needed – information required:
- Receipt documenting the expense
- Name and address of the person requesting reimbursement
- Reason for the expense
Iii. Qualifications
- Minimum of 2-4 years experience in bookkeeping required.
- Business or accounting degree is highly preferred.
- Must have excellent organizational and time management skills.
- Must be Catholic and practicing his/her faith.
- Must be able to pass a pre-employment background check.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.