I. POSITION PURPOSE
Provide bookkeeping services for the parish, in accordance with Archdiocesan administration
and finance policies and procedures.
II. MAJOR DUTIES AND RESPONSIBILITIES
A. Maintains accounts payable and receivable ledgers and prepares and submits a financialstatement to the pastor and Finance Council on a monthly basis.
B. Maintains all parish banking accounts, processes check requests and verifiesauthorization for expenditures in all program and operating accounts.
C. Reconciles bank statements on a monthly basis.
D. Prepares monthly staff payroll and maintains the payroll system. Assures all appropriatetaxes are withheld and that quarterly government reports are prepared and submitted in atimely manner.
Payroll Administration
- Employee timecards must be submitted for approval by Sunday eveningevery other week (the day before payroll submission)
- Employee timecards must be approved by Monday at noon everyother week
- Submit supplemental spreadsheets as needed (i.e., cashing outvacation hours for termination, retropay, etc.)
- Submit payroll for approval with payroll submission documentcompleted by emailing PSOSubsandCorrs@seattlearch.org
E. Accounts for all contributions to the parish and deposits parish collections on a weeklybasis.
F. Coordinates volunteers for money-counting and record-keeping.
G. Administers the pension, medical, dental, life, long-term disability insurance, TaxDeferred Annuity and Premium Only Programs for parish employees.
H. Provide assistance to pastoral leader and others as directed in the preparation of theannual parish budget. Provides financial information including current budget allocations,year-to-date balances and anticipated financial needs for the future.
I. Serves as staff to the Parish Finance Council as requested.he following materials must be prepared and presented at meetings:
- Budget vs. Actuals FYTD
- Balance sheet YTD
- PRF accounts FYTD
J. Provides bookkeeping services and advice for those who direct the various fundraisingefforts for the parish, including the Annual Catholic Appeal, Sacrificial Giving andspecial collections.
K. Maintains a level of knowledge and skills required for the bookkeeping profession. Thismay be accomplished by participating in Archdiocesan sponsored training, attendance atworkshops and classes, reading appropriate materials and/or membership in localprofessional organizations.
L. Monthly bulletin numbers:
- Prepared by the Wednesday before the third Sunday of the month.
- Includes last months income, expenses, budgeted income, and budgetedexpenses.
- Includes FYTD income and expenses.
M. Prepares to-date ACA goal totals on Thursday each week for the bulletin on Sunday
(when applicable).
N. Send collections checks to custodial funds at least every four weeks:
- Regularly includes funds collected on behalf of St. Vincent de Paul, MarysvilleFood Bank, Backpack Ministry, etc.
- Includes funds received for any Archdiocesan campaign (i.e., Peters Pense, RiceBowls, etc.)
O. Writes reimbursement checks as needed information required:
- Receipt documenting the expense
- Name and address of the person requesting reimbursement
- Reason for the expense
III. QUALIFICATIONS:
- Minimum of 2-4 years experience in bookkeeping required.
- Business or accounting degree is highly preferred.
- Must have excellent organizational and time management skills.
- Must be Catholic and practicing his/her faith.
- Must be able to pass a pre-employment background check.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicants skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
