Position: Administrative Assistant
Diocese of Gaylord
Employment Type: Part-time
Location: Gaylord, MI
General Summary:
This is an administrative role assigned to the Vocations Director for the Diocese of Gaylord. The administrative assistant is expected to help vocations flourish through promotional efforts, assist in expanding the program through education, and assist current seminarians as needed.
Duties and Responsibilities:
- Scheduling vocations events, school visits, and seminary visits, and will take ownership over many of those events in terms of managing logistics, resources, permission slips, and communication with attendees.
- Coordinating and communicating with volunteers for vocations events, our Knights of Columbus councils that support our seminarians, and the St. Monica and St. Andrew society who support our efforts with their prayers.
- Opening and sorting mail received by the Vocations Office, bringing to the forefront those items that need the Vocation Director’s attention, and filing away resources that may be useful at a later time. This will include a trip to the Gaylord office at least once every other week.
- Assisting the Vocations Director in the application process and on-boarding of new seminarians, including scheduling interviews, psychological evaluations, and working as a liaison between our seminaries and prospective seminarians.
- Assisting in communication going to and from our seminaries for existing seminarians, such as seminary evaluations.
- Providing in-person assistance at vocations promotional events and other local on-site events.
Qualifications:
- Excellent communication skills.
- Self-starter.
- Confidentiality.
- Knowledge of the Catholic Faith.
- Must be able to work in a team environment.
- Familiarity with Microsoft Office suite including Outlook and Teams.
- Familiarity with Zoom.
Physical Demands:
- Periods of prolonged sitting and working with hands in repetitive motion tasks.
- May require prolonged standing at events; along with stooping, kneeling, and bending.
- Must be able to lift up to 25 pounds.