Position: Chancellor

Diocese of Gaylord

Employment type: Full-time

Location: Gaylord, MI

General Summary:

The Chancellor will fulfill the duties of the position by ensuring documents of the curia are gathered, arranged, and safeguarded in the archives, and by recording the ecclesiastical acts, decrees, and dispensations issued by the bishop as required by the Code of Canon Law. This role also takes responsibility for the proactive element of the Safe Environment Program, works with parishes to establish and maintain incorporations, and serves on boards as appointed by the bishop.

Duties and Responsibilities:

Chancellor

Prepares the acts and instruments relating to decrees, dispositions and obligations of the diocese as required.
Ensures documents of the curia are gathered, arranged, and safeguarded in the archives, and by recording the ecclesiastical acts, decrees, and dispensations issued by the bishop as required by the Code of Canon Law.
Acknowledges, receives, and maintains the three types of archives – General Archives, Historical Archives, and Confidential Archives as stated in canon law.
Oversees the archives of the diocese by identifying and selecting items to be archived.
Creates and maintains accessible computer archives and databases of materials incorporating current advances in electronic storage technology.
Maintains the diocesan archives policies and implementation guidance considering changes in canon law and diocesan experience and decisions.
Serves as a reference person for users needing archived materials and coordinates the use and return of the materials.

Incorporation

Organizes and performs the work, as needed, to establish each parish corporation.
Serves as the Secretary of and as a member of the board of each incorporated parish in the diocese.

Safe Environment

Designs and oversees the operation and maintenance of the Safe Environment program and policies.
Provides for the training of Safe Environment coordinators in the parishes and schools.
Works with parishes and schools to ensure clergy, religious, employees, and volunteers are trained according to the diocesan safe environment policies and procedures.
Communicates updates of various safe environment topics to diocese, parishes and schools.
Gathers the information needed and prepares the reports for the annual Safe Environment audit, currently through Stonebridge.

Other

Attends Review Board and other meetings as requested for the work of the diocese.
Works closely with the Vicar General and Moderator of the Curia as appropriate and needed.
Performs other duties as needed or assigned by the bishop.

Qualifications:

Bachelor’s degree in business, accounting, theology or related field, master’s degree preferred.
A practicing Roman Catholic in good standing with the Church.
Knowledge of canon law.
Ability to work irregular hours as dictated to accomplish the responsibilities of the position.
Management, administrative and leadership experience.
Effective oral and written communication.
Ability to travel as needed.
Reliable transportation, current driver’s license and valid auto insurance.

Physical Demands:

Periods of prolonged sitting and working with hands in repetitive motion tasks.
Requires some standing, stooping, kneeling, and bending.
Good visual acuity is needed for frequent data review.
Must be able to lift up to 15 pounds.

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