Staff Accountant
FLSA: Exempt
Reports to: Manager, Shared Services
Department: Fiscal Effective date: March 2021
Grade: 205
The Staff Accountant will work under the direction of the Manager of Shared Services to provide accounting services the Diocese of St. Augustine and its related entities and organizations.
- Accurate and timely recordkeeping of all daily accounting transactions, including but not limited to cash receipts, accounts receivable, accounts payable and payroll.
- Process bi-weekly payroll for entities utilizing Shared Services in a timely and accurate manner to ensure employees are paid in accordance with the pay schedule.
- Maintain payroll records in an organized manner.
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions in an accurate, organized manner within prescribed time frames.
- Prepare monthly financial statements and supporting reports comparing to budget and prior year in a timely and accurate manner.
- Responsible for accurate and timely preparation of cash balance report.
- Responsible for reconciliation of point of sale transactions
- Responsible for reconciling balance sheet accounts
- Audit inventory cost and coordinate inventory count
- Responsible for confirmation of cost of sales
- Responsible for preparing monthly and quarterly tax reports accurately and within prescribed time frames
- Maintain internal controls for cash, checking account, vendor charge accounts, invoices and purchase orders.
- Support staff in development of forecasts and variance reports as necessary
- Attend staff meetings and inform staff on financial trends and achievement of budgets
- Provide information to Director of the Shrine and Mission with financial trends on a monthly basis
- Maintain confidentiality
- Perform other duties as assigned
- Bachelor’s degree in Accounting from an accredited university is required
- Minimum two to three years’ experience working with financial statements
- Bilingual (Spanish) is preferred.
- Proficient in Microsoft Office
- Intermediate to Advanced Excel Skills
- Knowledge of Point of Sale programs
- Knowledge of Accounting programs
- Proficient with 10 key adding – by touch
- Planning and Organization skills are required
- Excellent written and verbal communication skills
- Attention to detail
- Initiative
- Understanding of the Catholic faith, particularly with regard to fiscal matters, is a plus
- Possess the ability to effectively relate and work with clergy, religious and laity of the Catholic Church
- The ability to respect, promote, accommodate, and not be in conflict with the mission and teachings of the Catholic Church
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Position may require employee to travel and drive one's own vehicle to various diocesan locations when necessary.