Description
Job Type
Full-time
Description
The Family Life Coordinator provides support and coordination of specific areas of parish life to ensure that the liturgical and ministry coordination needs of the parish are met; responsible to assist the Pastor in the pastoral coordination of funerals, weddings, baptisms, as well as regular liturgies and other sacramental celebrations. In addition, responsibilities for recruitment, training, and scheduling of liturgical ministers and other essential non-catechetical ministries of the parish.
The Diocese of Orlando four core values lay the foundation for the work performed by employees.
1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Collaborates with the staff in providing pastoral care to the parish community.
- Shares regularly as a member of the parish staff, in staff meetings, in parish planning, and as a resource to both paid and volunteer leadership in various areas of parish life.
- Contributes to an atmosphere of welcome at the Church, including, but not limited to parish events.
- Coordinates various outreach ministries, in compliance with diocesan policies, to meet the needs of the Parish.
- Maintain a core team of assistants/volunteers by effectively recruiting, training, and supervising screened lay ministers/volunteers to assist families and presiding priest.
- Assigns ministers on a parish need basis, ensuring all ministries are covered for regular and special liturgies.
- Oversees budget, financial and recording records for Funerals, Weddings, and Baptisms with office and diocese.
- Projects as assigned.
General Liturgical Responsibilities
- Coordinates all aspects of the liturgies of the Parish, taking direction from the Pastor. Keeps the Parish liturgical calendar up to date, including special activities taking place during or after Mass. Communicates information about liturgies to office staff, liturgy committee, and congregation. Ensures that Parish Facilities Calendar includes liturgical items.
- Creates or oversees development of materials used in the liturgies such as Prayers of the Faithful, list of Mass Intentions, Mass announcements, binders for readings that are not in the Lectionary (i.e. for special masses), etc.
- Collaborates with Faith Formation Coordinator for sacramental Masses including OCIA Rites, Confirmation, and First Holy Communions.
- Invites, motivates, and assists in the formation and training of liturgical ministers.
- Prepares agenda for and facilitates Liturgy Committee meetings.
- Working with liturgical ministry heads, oversees the scheduling of liturgical ministers using current scheduler software programs.
- Coordinates and communicates liturgical issues with all liturgy volunteers.
- Assists liturgical ministry heads with the recruiting of volunteers, maintains overall volunteer rosters, and organizes Ministry Fair(s).
- Manages liturgical supplies by keeping them organized and well-stocked, ordering when needed, thinking ahead to order items used infrequently. Works with the office manager on appropriate budget for liturgical items and supplies.
Funeral Responsibilities
- Receives and processes all requests for funerals.
- Responsible for coordinating family in-takes, arranging wakes, overseeing funerals and other memorial services in union with volunteers.
- Records funerals in the Death Register and Parish Funeral books.
Wedding Responsibilities
- Receives and processes all requests for weddings.
- Coordinates and oversees the sessions of Marriage Preparation and Enrichment.
- Responsible for coordinating couple wedding liturgy planning, arranging weddings and services in union with clergy and lay volunteers.
- Contacts and meets with engaged couples, providing them with the parish guidelines and responding to any questions they may have.
- Consults with Pastor with any questions that arise outside the scope of the parish guidelines.
- Builds a relationship with each couple, ensuring timely and effective communication.
- Handles all administrative tasks related to wedding preparation.
- Records marriages in the sacramental books and ensures proper archiving of marriage files.
- Assists the couple in understanding and implementing the parish guidelines with respect to music, flowers, decorations, photography, and video cameras.
- May conduct the wedding rehearsal, should the Pastor wish to delegate this privilege, or assist him in doing so.
- Coordinates and/or checks details of the wedding day itinerary including: set-up, camera placement, flower placement, musicians, professional photographers, arrival of participants, and opening procession.
Baptism Responsibilities
- Receives and processes all requests for baptisms.
- Responsible for coordinating family in-takes, arranging baptisms, and overseeing baptisms in union with volunteers.
- Verify all documents are in place before the event.
- Schedule monthly baptism classes with the deacons and lay catechists and then schedule classes with the parents and Godparents.
- Set the baptism date – add to the deacons or priests’ schedule.
- Create and maintain a team of volunteers to assist.
- Set up and attend baptism celebrations or assign a team member to attend.
- Records baptisms in the Baptism Record Book.
Ministry Coordination
- Play an active role in family/parish leadership, volunteer coordination, and program and ministry support.
- Oversee program creation and management, as well as discipleship formation.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CATHOLIC FAITH
Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. Practice of the Catholic Faith is required.
Requirements
EDUCATION and/or EXPERIENCE
Bachelor’s degree in Theology, Pastoral Studies, Pastoral Ministry, Business Administration, Non-Profit Administration or related area preferred with demonstrated leadership experience. Previous experience in parish ministry a plus. Bilingual in Spanish and English strongly preferred. Must be a practicing Catholic with sufficient knowledge and training in ministry in the Roman Catholic Tradition.
OTHER SKILLS and ABILITIES
- A high level of organizational and interpersonal skill is required. Attention to detail and working well with others. Must have the ability to manage and to present oneself professionally.
- Ability to read and analyze routine correspondence and compose appropriate responses.
- Must have excellent command of the English language and exceptional writing skills.
- Ability to communicate effectively with Pastor, coworkers, diocesan entities, parishioners, visitor and members of the business community. Confidentiality is essential.
WORKING CONDITIONS
Work is performed mostly in an office or church setting. The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed; and perform extensive computer work.
PHYSICAL REQUIREMENTS
The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds).