St. Martin of Tours Parish is looking for an Administrative Assistant, Full-Time.
Hours:
40 per week, hourly basis
Monday – Friday, (includes a 1-hour unpaid lunch break)
Core hours may vary based on church activities
Weekend or evening hours require prior approval from the Pastor or designee
Purpose of the Role:
The Administrative Assistant provides clerical and administrative support under the general supervision of the Pastor to ensure the effective functioning of church and office operations. Serving as the second point of contact for visitors and callers in the absence of the Office assistant and front desk volunteers. This role plays a key part in creating a welcoming and professional atmosphere. The Administrative Assistant is essential for maintaining smooth administrative processes that support all church ministries.
Reports to: Pastor
Required Skills & Qualifications:
Strong personal commitment to the Lord and passion in serving in a church setting
Excellent interpersonal skills with a compassionate and welcoming demeanor
Proficiency in clerical tasks, communication, computer use, and organization
Ability to assess needs and proactively address them
Strong verbal and written communication, editorial, and publishing skills
Professional attitude and a servant’s heart
Commitment to confidentiality and integrity in handling sensitive information
Willingness to learn new skills, collaborate as a team player, and demonstrate dependability
Key Responsibilities:
Visitor & Guest Support: Greet and assist visitors, members, and service personnel during office hours
Phone Management: Serve as the secondary contact for calls, relay messages, and check voicemail regularly
Correspondence & Mail: Draft letters, distribute mail, and manage follow-ups
Email Management: Monitor and respond to emails or flag important items for action
Office Equipment Maintenance: Operate, clean, and schedule service for office equipment as needed
Church Records Management: Maintain membership records and accurately enter weekly contributions using church management software (ParishSoft).
Event Calendar Management: Maintain and update the master calendar for all church activities
Report Generation: Provide reports as requested by the Pastor or church members
File Organization: Keep office files structured and provide guidance on file management
Membership & Attendance Records: Maintain records of baptisms, confirmations, weddings.
Office Supplies: Track inventory and reorder supplies as needed
Bulletin Board Maintenance: Keep bulletin boards and church calendars updated with current events
Create the weekly church bulletin and send to all Parishioners weekly via email: Email to the office Assistant for printing.
Emergency Repairs & Maintenance: Coordinate emergency repairs (lighting service, plumbing, etc.)
Other Duties: Point of contact with the school and vendors. Perform additional tasks as assigned by the Pastor or church leadership
General Expectations:
Maintain a professional appearance and work ethic
Adapt to a fast-paced environment with flexibility and composure
Be available for occasional evening and weekend work
Exercise sound judgment and attention to detail
Demonstrate a proactive, self-motivated approach to tasks
Exhibit strong administrative abilities and the capacity to work independently
Maintain accurate work records and adhere to attendance policies
Education and/or Experience:
High School Diploma or equivalent
Computer Skills:
Strong practical experience with office software like Microsoft Words, Microsoft Excel, use of ParishSoft software and Microsoft Publisher is a plus.
Salary Range: $19.95 – $24.26 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at celso.singson@dsj.org
