The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
General Position Summary: The Receptionist welcomes all who come into or telephones the parish office. The receptionist also provides administrative services to staff and members of the parish committees. Completes administrative duties, coordinates meetings and conferences, obtains supplies, and works on special projects. Deals with a diverse group of employees, callers, and visitors. Independent judgment is required to plan, prioritize and organize diversified workload.
Principal Accountabilities:
- Complete front desk responsibilities: greeting guests, answering phones, and routing calls to the appropriate departments.
- Performs administrative services for the Pastor, partially other staff, and Catholic Center Departments.
- Manage the Catholic Center meeting room calendar and schedules.
- Sort and route incoming correspondence, including faxes and email and letters to all departments and clergy.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt.
- Manage & monitors security cameras, doors & gate during business hours.
- Manages & schedules security access for events outside of office hours.
- Manage and distribute faxes throughout the day.
- Water & maintain plants in lobby area weekly.
- Mail handling.
- Responsible for other projects, tasks, etc., as assigned by immediate Supervisor.
Typical Decisions and/or Recommendations Made in This Position:
Minimal decisions and/or recommendations made.
Supervision Given and/or Received:
Minimal supervision given.
Moderate supervision received.
Internal Contacts:
- Diocese Pastors, Priests, Principals, Business Managers, and employees.
External Contacts:
- Parishioners, diocese vendors, local, state, and federal agency representatives, and auditors.
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
- Ability to sit and perform computer work for lengthy periods of time.
- Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
- Ability to accept work interruptions while remaining focused on duties.
- Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
- Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
Travel Requirements:
- Infrequent travel, by car, may be required to Diocese Parishes and/or schools.
Education and Experience Preferred:
- High School Diploma or equivalent required.
- Non-profit experience preferred
Knowledge and Skills Preferred:
- Microsoft Office 365 / Intermediate to advanced capabilities with a heavy emphasis in Excel, PowerPoint, and Word.
- Excellent professional written and verbal communication skills.
- Demonstrated analytical, customer service skills and the ability to multi-task.
- Strong organizational and time management skills will be essential in managing executive schedules and maintaining files and records.
- Attention to detail
- Flexibility in accepting new or modified duties as the position evolves.
- Bilingual in English and Spanish.
FLSA Designation: Non-Exempt, Occasional.
