Provides administrative coordination of all grant inquiries, applications, and payments as well as support to the CCHD Grant Specialists and Director as they evaluate completed applications. This includes: data entry; importing on-line applications; corresponding with applicants regarding grant guidelines, requirements, supporting documents, and wire transfer information; grant report follow up and preparation of files for Director’s review. Provides administrative support for the organization’s Sanctions Compliance Policy.
Continuing Responsibilities: (List from highest to lowest priority.)
CCHD Grant Process Support:
Applications
1) Sends applications and/or appropriate referral material to applicants and replies to first-level inquiries.
2) Passes preliminary grant requests/inquiries as directedfor an application decision.
3) Ensures grant applications are complete and comply with grant requirements. Follows up directly with applicants to obtain missing material.
4) Keeps applicants updated as to the status of their grant application via the use of automated status alerts in Blackbaud Grantmaking, e-mails, and phone calls.
5) Performs a final review of all completed applications prior to handing them off to Grants Specialists for evaluation or assignment to outside reviewer.
6) Prepares and sends all award e-mails, notifications, materials, and letters. Requests all outstanding grant reports as directed.
Data Entry and Management:
1) Processes all grant requests received by mail, e-mail, and the on-line grant system.
2) Assigns preliminary application type (based on each program area) and coding (scope, program area, geographical area service, etc. to each application).
3) Maintains the Blackbaud Grantmaking database. Ensures the accuracy of organizational, contact, and banking information.
Grant Payments:
1) Ensures payee information for each approved grant is correct and in compliance with payment guidelines.
Subcommittee Support:
1) Prepares and prints Project Books in coordination with Grant Specialists.
2) Maintains subcommittee member lists with their contact information
3) Works with Executive Assistant to schedule equipment and special requests for Subcommittee meetings.
Compliance Policy:
Assists with the implementation of the USCCB Sanctions Policy for all NC grant program areas:
1) Performs searches in Nexis Diligence related to all grants in sanctioned countries per the USCCB Sanctions Policy
2) Reviews Attestation & runs Grantee Organizations and Related Contacts against Nexus Diligence; saves reports in designated file location
Level: Bachelor’s degree
Major Field/Specialty:Business, Nonprofit Management, or equivalent (preferred)
Number of Years Required: 2
The starting salary for this position is $61,025. This is the amount to be expected when starting in this position.
The upper limit for this position is $75,623. This is the amount to be expected after being in this role for an extended period of time.
