POSITION SUMMARY
Provides financial support to the parish by recording the daily financial transactions of the parish’s operations with an objective of producing high-quality financial statements. This role contributes to efficient workflows in the overall payment cycle including vendor management, and the revenue cycle which involves both manual and automated systems.
This position;
reports to the pastor – or business manager at larger parishes,
collaborates with the pastor’s advisory bodies and staff; which includes the local finance council and (if applicable) business manager and department heads, and a contingent of volunteers,
has vendor and customer (parishioner)-facing roles,
is guided by the Diocesan central office (Chancery)
The accounting software utilized is Quickbooks.Plus
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:
Maintain and Implement General Accounting Processes:
Set up, update and maintain accounting procedures and policies, in accordance with US generally – accepted accounting principles, in compliance with DSJ policy; and in compliance with local, state and federal regulations
Maintain financial security by upholding internal controls
Record the daily financial transactions of the parish’s operations
Revenue – Oversee and collaborate with staff and volunteers to record and track parish revenue; including Church collections, and possible rental receipts, ensuring timely bank deposits
Accounts Payable – Input vendor bills and generate weekly check run
Accounts Receivables (limited reporting)
Fixed Assets; maintenance of a fixed asset list, and depreciation schedules.
Fund accounting; including restricted classes, grant, and campaigns
Grant programs
Bi-monthly payroll (calculation is not necessary, only entry of time & attendance reporting, and specialized payments)
Monthly accounting close procedures, including bank and credit card reconciliations, and use of journal entries
Prepare tax reporting:
Form 1099 tax statements to vendors,
Form 571-L business property statement
(W-2 tax statements to employees are prepared by Chancery)
Meetings and Reports
Prepare and distribute monthly financial statements, including cash management reports
Prepare annual parish budget
Prepare periodic reports to parish community and Chancery
Attend local staff meetings, and month-end quarterly Finance Council meetings
Maintain and update Quickbooks software
Assist or lead special projects as assigned
A DDITIONAL DUTIES AND RESPONSIBILITIES MAY INCLUDE:
Parish Database
Oversee and collaborate with staff to track donations and pledges (including capital campaigns, and annual Diocesan appeals) in specialized eGiving software
Oversee the preparation and distribution of Annual Contribution Statements
Provide general maintenance to the eGiving software system, ensuring parishioner records are current
ADDITIONAL TASKS:
Import and post parish giving report to Parish Soft.
Get the ACH 3 rd and 18 th Report from Heritage Bank and post to parish soft
Maintains payee accounts of ( ACH)
Scan all invoices and process payments
Handles all filing of invoices
Coordinates with Men’s Club for their financial information (affiliated organization)
Prepares stipend for priests
Prepares and sends out tax letter to parishioners
Consolidates weekly collection report
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
Education and/or Experience: Bachelor’s degree (B.S. or B.A.) in Accounting or Finance preferred. Associates degree (A.A.) acceptable, with 3 – 5 years bookkeeping experience, preferably in a non-profit setting.
Computer Skills: Microsoft Office (Excel, Word, Powerpoint), Workday, eGiving software
Other: Able to work evenings and weekends if required
Organized, with a strong attention to detail
Strong verbal and written communication skills
Self-motivated, ability to work independently
Ability to handle sensitive information, and maintain confidentiality
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Candidate must support the teachings and values of the Catholic Church and its mission
Salary Range: $25.00 – $30.00 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at celso.singson@dsj.org
