Essential Duties and Responsibilities:

Bookkeeping

Sort program mail daily; route invoices for payment via M- files; distribute mail to program as appropriate.
Communicate with vendors; maintain vendor list in QuickBooks/ SAGE
Maintain client accounts within Quickbooks- prepare and issue payments in accordance with program policy and procedure; prepare client deposits in accordance with program policy and procedure; recording transaction within QB register.
Communicate with Master Account bank representatives and within online portal, maintain client accounts; setup new accounts; close accounts; perform daily allocations; prepare deposits via remote deposit; stop payments; close accounts; manage Positive Pay; make in-branch deposit when necessary.
Manage third party trust relationships by recording transactions in registers, all client account registers in QB; prepare/ submit deposits and requests for payments to 3rd party and recording in QB registers.
Preparation of direct deposit requests for client income when appropriate
Setup and manage ACH payments for client invoices when appropriate.
Prepare all clients payments for mailing to vendors, electronic filing of paid invoices.
Spearhead program's transition to SAGE; direct communication with vendor representative; initiative to provide reports as needed to vendor; implement program bookkeeping functions within SAGE.
Mange program deposits with the Finance Department; maintain record keeping of deposits.
Manage program credit card log- reconcile to monthly statement, ensure reimbursements are recorded, uploading transaction correspondence to SAGE.

Other

Typing court reports and case correspondence as requested
Sort and distribute daily mail to appropriate personnel.
Participates in agency/staff development meetings as required.
Attending additional training as determined by needs outlined in the annual evaluation.

Qualifications:

Degree in or knowledge of accounting or related discipline or extensive work in this area.
One year's experience in bookkeeping.
Meets criteria for compliance with Florida Administrative Rule 58-M2- annual registration as a fiduciary employee including background check and credit reporting.
QuickBooks proficient with knowledge and working ability with Word, Excel, SAGE
Effective communication skills both verbal and written.
Adapts to changes in the work environment, manages competing demands and can adapt to frequent change, delays, or unexpected events.
Ability to work independently.
Ability to use equipment (fax, computer, copier printer, etc.)
Capable of maintaining confidentiality of sensitive data
Proficiency in Microsoft Software (especially Word, Outlook, and Excel)
Will adhere to all Catholic Charities and Diocesan policies and Procedures.
Exhibits professional telephone manners, interpersonal skills, confidentiality.
Ability to work effectively with Diocesan employees, pastors, departments heads, representatives of other agencies and the public.
Ability to multi-task, work independently and make responsible judgment calls.
Ability to respect confidentiality and consistently exercise discretion and good business judgment.
Knowledge and support of Catholic Church teachings
Florida Driver's License, excellent driving record and access to vehicle

Physical Requirements:

Job demands may require extended hours from time to time.
Ability to work closely with others and alone.
Willingness to travel throughout the Diocese of Palm Beach to fulfill job requirements.
Willingness to respond to emergency situations without notice.
Willingness to prioritize and respond to the needs of potential clients.
Occasional light lifting and carrying of under 15 pounds.
Occasional moderate carrying and lifting of 15 - 44 pounds.
Frequent use both hands and fingers (i.e. typing)
Frequent extended periods of sitting.
Occasional periods of standing, kneeling, bending, and climbing
Occasional ability of minimal hearing (i.e., driving) and routine hearing (i.e., listening to others in

conversation)

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