Reports To: Pastor

Job Purpose: The Secretary/Bookkeeper performs administrative and basic accounting duties. Oversees all day-to-day office operations and supervises volunteers as necessary.

Essential Duties and Responsibilities:

· Accurately maintains the general ledger and other journals, prepares monthly financial reports and statements for the Finance Council’s review.

· Reconciles monthly bank statements.

· Processes check requests and ensures proper authorization is secured for all expenditures.

· Assists in the preparation of annual budget in conjunction with the Finance Council.

· Prepares monthly, quarterly, and year-end reports for parish and diocese as needed.

· Understands diocesan policies, procedures, and guidelines and ensures parish operations run in accordance with these.

· Processes bi-weekly payroll ensuring all applicable taxes are paid timely and accurately.

· Participates in parish and diocesan programs and activities as directed by the Pastor.

· Attends meetings as required. Prepares meeting packets, records minutes and ensures all items are followed up on.

· Maintains a strict level of confidentiality on all matters relating to the parish.

· Maintains the parish calendar, including scheduling special events and committee meetings.

· Monitor and order supplies (office, janitorial, sacramental, etc.) as necessary.

· Answers phone, greets office visitors and assists in answering general questions while appropriately referring higher level issues to the pastor.

· Assists with the scheduling and record keeping of funerals, baptisms, and weddings.

· Maintain parish registry and other records as required.

· Creates initial draft of weekly bulletin and submits to pastor for approval.

· Perform other work-related duties as assigned.

· Maintains the Pastors daily calendar, schedule appointments in accordance with Pastor’s availability and communicates any scheduling changes as necessary.

Qualifications:

· Able to successfully pass all required background checks and be Virtus trained.

· Ability to work occasionally in the evening and weekends.

· A minimum of three years of bookkeeping/accounting experience is required.

· Proficient in Microsoft Office with a working knowledge of Excel.

· Proficient in the use of standard office equipment (computer, copier, etc.).

· Honest and trustworthy, able to follow procedures and report details accurately.

· Must be well organized, detailed oriented and able to work independently.

· Able to communicate and work collaboratively with the Pastor and all parish and diocesan employees and committees through email and/or telephone.

Physical Requirements:

· Ability to use a computer keyboard for up to 8 hours/day.

· Ability to sit, stand, bend stoop and twist.

· Ability to lift up to 20 pounds occasionally.

· Able to speak clearly and distinctly in person and via telephone.

· Ability to process basic mathematical problems including addition, subtraction, multiplication, division and percentages.

· Basic problem-solving skills.

· Ability to operate basic office equipment including computer, printer, copier, facsimile and telephone.

Employee Acknowledgement:

This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities required for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 24 – 32 per week

Benefits:

403(b)
Dental insurance
Health insurance
Paid time off
Retirement plan

Experience level:

3 years

Schedule:

Monday to Friday

Experience:

Bookkeeping: 3 years (Required)

Ability to Commute:

Dowagiac, MI 49047 (Required)

Work Location: Hybrid remote in Dowagiac, MI 49047

Collaborative of Holy Family, Holy Maternity of Mary, & Sacred Heart Catholic Churches jobs

Secretary/Bookkeeper