Position: Bookkeeper
Date Revised: October 14, 2024
Reports to: Business Manager
Location: St. Martin de Porres Parish & School
3990 W. University Dr.
Prosper, TX 75078
www.fwdioc.org/employment

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary: Responsible for providing bookkeeping services primarily for the school and acting as back-up for the parish bookkeeper. Performs routine bookkeeping functions under the direct supervision of the business manager.

Principal Accountabilities:

• Helps to maintain the financial bookkeeping system for the parish and school including accounts payable and receivable ledgers and financial statements.

• Composes, sends out, and tracks tuition agreements to school families.

• Sends and tracks tuition assistance letters, enters relevant data into FACTS Tuition Management system.

• Enters tuition agreements and incidental charges into FACTS Tuition Management system.

• Maintains enrollment spreadsheets, calculates pro-rated tuition amounts for new and departing students throughout the school year
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• Maintains bank accounts for parish and school, including processing check requests, assuring proper authorization for expenditures.

• Maintains records of parishioner's contributions and other money received. Prepares and mails yearly contribution statements.
• Coordinates volunteers for money counting and record keeping including screening, training, supporting and overseeing the work of volunteers for these tasks.

• Assists in budget creation process for parish and school.

• Maintains vendor payment information. Prepares and mails yearly Forms 1099 and Form 1096.

• Provides bookkeeping services for those who direct the various fund-raising efforts for the parish and school, including Annual Appeal and special collections.

• Completes month-end and year-end close processes. Record adjusting journal entries as necessary.

• Assist with creation of monthly financial statements.

• Coordinate monthly electronic funds transfers.

• Maintains bookkeeping skills and expertise by participating in diocesan-sponsored training, attending workshops and classes.

• Other duties as assigned.

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary, extending arms and reaching files stored in multiple levels on file shelves; climbing up a stepladder to access files.

• Database entry via computer keyboard that requires hand and wrist movements.

• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:
• Travel may be required to Diocesan Parishes and/or the Catholic Center.

Education and Experience Preferred:
• Accounting degree preferred, or an equivalent combination of education and experience.

• Previous bookkeeping experience required.

Knowledge and Skills Preferred:
• Knowledge of generally accepted accounting principles.

• Experience with SAGE Intacct Accounting system preferred.

• Experience with FACTS Tuition Management system preferred.

• Ability to produce accurate and current parish financial data as requested by the pastor or business manager.
• Ability to use various computer software programs (Microsoft Office products). Ability to learn custom school and church software.

• Ability to use various office machines (copier, fax, phones, etc.) or ability to learn.

• Ability to meet deadlines and follow directives from pastor or business manager in a timely manner.

• Ability to honor and maintain confidentiality.

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