St. Pius X School is seeking a full-time Administrative Assistant for the 2024-2025 school year. The Administrative Assistant will report to the school Principal and is responsible for performing general office functions. The list of duties below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

Job Duties and Responsibilities:

Prepares correspondence for the Principal
Handles incoming and outgoing mail
Maintains student files, family accounts, and other records as required by the Principal
Prepares folders for new student applicants
Operates general office equipment including copier, computer, laminator, square payment device, and security cameras
Performs receptionist duties including answering phone calls, greeting visitors, and answering general questions pertaining to the school
Maintains confidentiality on all financial matters
Appropriately utilize the school accounting systems and FACTS SIS
Create and advertise school events and activities on school social media pages and website
Maintains office supply inventory
Attends in-services, workshops, and other school/parish events as instructed by the Principal
Performs other office duties as instructed by the Principal including, but not restricted to, Business Office functions
Performs all other duties as assigned

***In order to be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources.***

Minimum qualifications for the position include:

High School Diploma or equivalent
Must be 21 years of age or older
Experience in general office setting including skills in typing, filing, and bookkeeping
Must have effective skills in technology
Bilingual preferred
Must submit to employment required screenings including a criminal history background check, motor vehicle record check, and drug screening
Certification in Safe Environment training provided by the Office of Safe Environment and Child & Family Resources
Position requires adherence to Diocesan policies and procedures.

Special knowledge and skills include:

Strong oral and written communication skills
Strong organizational skills
Ability to manage duties effectively and tactfully
Must maintain confidentiality
Ability to maintain emotional control under stress

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Administrative Assistant