General Purpose:To further the spiritual and religious mission of the Diocese by administering the day-to-day operations of the proprietary employee database, group insurance, Lay & Priest pensions, workmen's compensation, payroll, flexible spending and 403(b) benefits. Provides support, training and problem solving for all diocesan employees and entities for the above.

Essential Duties and Responsibilities:

Contracted Benefits

Manage Benefit Allocation System (BAS) employee database for 42 locations and 750 plus employees.

Maintain HRVantage database for historical purposes.

Develop new employee benefits packets; maintain former and current employee files for all locations.

Administer contracted benefits program to assure appropriate, accurate & effective implementation, participation, and documentation.

Prepare, educate, support employees with benefits information, assist with on-line employee benefits enrollments and follow-on communications.

Train and support Location Administrators regarding data input for maintaining BAS database including new employee entries, status changes, benefits eligibility determinations, wages, and other pertinent confidential information.

Process, reconcile and prepare corrections worksheet for monthly Insurance billings for all locations. Serve as primary contact for plan vendors, third-party administrator, and the Archdiocese of Denver Welfare Benefits Trust; Produce monthly administrative documentation for Archdiocese of Denver (AOD)

Participate on the Archdiocese of Denver Welfare Benefits Operations Committee (AODWBT)

Maintain and update "BAS Employee Library" with forms and materials for Contracted Benefits.

Update employee list management on "Adaxes/People Directory".

Coordinate communications for Wellness Program, as applicable; Organize the annual Flu Shot Clinic

Review, track, and administer Flexible Spending Account (FSA) Plan and other accounting reconciliations.

Implement Annual Benefits Open Enrollment and changes for all employees in 42 locations as directed by the AOD Welfare Benefits Trust

Collect and analyze location reports applicable to the Affordable Care Act (ACA) and resolve issues to ensure compliance with ACA regulations.

Workers' Compensation

Responsible for Diocesan-wide Workers' Compensation (WC) program; Report claims to WC carrier and

follow up with locations and employees.

Process WC billings, projections, annual renewal, audit, account reconciliation, cost containment program and maintain files.

Lay Employees' Pension (LEPP)

Administer Lay Employees' Pension Plan & 403(b) annuity benefit plan: liaison between outside council, finance office and parishes.

Collect locations' quarterly wage reports; Produce and analyze reports from BAS database. Reconcile with location wage reports to ensure accuracy; Work with BAS and locations to correct errors as applicable.

Train and support Location Administrators on quarterly wage input.

Determine vesting and pension payout calculations, produce Advice of Benefits documents, and mail pension benefit packets with vested information quarterly and as requested. Prepare and send out annual statements to all eligible past and current employees. Prepare reports for actuary, as needed.

Participate on the Lay Employee Pension Plan Advisory Committee.

Calculate and prepare pension and process pension distribution check requisitions. Prepare paperwork for LEPP annuity payments and provide payroll for processing.

Priest Pension

Determine Pension payout calculations.

Be the principal liaison between the pension plan and our actuary and our benefits attorney.

Work with Finance Officer to coordinate between actuary and attorney regulatory and other plan updates.

Payroll (Alternates with HR)

Process and submit bi-monthly payroll using Paycor software (60 plus exempt and non-exempt employees)

Review timesheets for accuracy and ensure employee and supervisor approvals have been made.

Record benefits deductions, wage garnishments, 403(b) deductions, wage changes, etc.

Complete new hire process and maintain employee payroll records.

Produce bi-monthly payroll reports for Finance Office and quarterly wage reports for Lay Employees' Pension

Process bi-monthly/monthly 403(b) payments to vendors for deductions made by employees.

Other

Provide ongoing tracking and benefits documentation of retired priests and seminarians.

Assist with Accounting tasks, as needed.

Serve as a back-up to the HR department and assist as needed.

Workers' Compensation

Responsible for Diocesan-wide Workers' Compensation (WC) program; Report claims to WC carrier and

follow up with locations and employees.

Process WC billings, projections, annual renewal, audit, account reconciliation, cost containment program and maintain files.

Lay Employees' Pension (LEPP)

Administer Lay Employees' Pension Plan & 403(b) annuity benefit plan: liaison between outside council, finance office and parishes.

Collect locations' quarterly wage reports; Produce and analyze reports from BAS database. Reconcile with location wage reports to ensure accuracy; Work with BAS and locations to correct errors as applicable.

Train and support Location Administrators on quarterly wage input.

Determine vesting and pension payout calculations, produce Advice of Benefits documents, and mail pension benefit packets with vested information quarterly and as requested. Prepare and send out annual statements to all eligible past and current employees. Prepare reports for actuary, as needed.

Participate on the Lay Employee Pension Plan Advisory Committee.

Calculate and prepare pension and process pension distribution check requisitions. Prepare paperwork for LEPP annuity payments and provide payroll for processing.

Priest Pension

Determine Pension payout calculations.

Be the principal liaison between the pension plan and our actuary and our benefits attorney.

Work with Finance Officer to coordinate between actuary and attorney regulatory and other plan updates.

Payroll (Alternates with HR)

Process and submit bi-monthly payroll using Paycor software (60 plus exempt and non-exempt employees)

Review timesheets for accuracy and ensure employee and supervisor approvals have been made.

Record benefits deductions, wage garnishments, 403(b) deductions, wage changes, etc.

Complete new hire process and maintain employee payroll records.

Produce bi-monthly payroll reports for Finance Office and quarterly wage reports for Lay Employees' Pension

Process bi-monthly/monthly 403(b) payments to vendors for deductions made by employees.

Other

Provide ongoing tracking and benefits documentation of retired priests and seminarians.

Assist with Accounting tasks, as needed.

Serve as a back-up to the HR department and assist as needed.

Responsible for developing and tracking the annual budget for Employee Benefits Department

Minimum Requirements:

Education:Bachelor’s degree in business administration, Accounting, or Human Resources. Three to five years

related benefits administration in lieu of education may be substituted.

Experience:Two to four years of experience in benefits administration or related area to include Payroll. Ability to reconcile accounts and work with highly detailed reconciliations, and confidential information. Computer proficiency and technical aptitude to work with MS Office products. Database experience.

Or other background demonstrating application of the following knowledge, skills, and abilities:

Knowledge and ability to work with a HRIS database.

Skill in administering a variety of benefit programs.

Knowledge of employee benefits principles, concepts, and practices to include pension plans.

Excellent verbal and written communication skills and attention to detail.

Knowledge of accounting functions and ability to reconcile and balance accounts.

Knowledge of all pertinent federal and state regulations and filing and compliance requirements affecting employee benefits programs and payroll.

Ability to work independently, prioritize workload and work under strict deadlines.

Ability to resolve customer service issues and refer questions to appropriate entity.

Ability to communicate effectively/interact with people with a high degree of sensitivity, empathy, and diplomacy.

Demonstrates an attitude of service, flexibility, and openness to interruptions.

Ability to maintain the confidentiality of highly sensitive information and apply good judgment with critical issues.

Strong analytical skills, able to research complex issues, and develop recommended actions.

Compensation details: 30.29-32.7 Hourly Wage

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